Administrative Assistant I, Medical

MEDICAL ADMINISTRATIVE ASSISTANT I

Job Posting #: 920154

Union: Non-Union

Site: Princess Margaret Cancer Centre

Department: Blood and Marrow - Immune Effector Cell Program

Reports to: Manager, Division of Medical Oncology and Hematology

Hours: 37.5 hours

Wage range or Salary: $21.07 - $26.34 per hour: To commensurate with experience and consistent with UHN compensation policy

Status: Permanent full-time

Posted Date: June 1, 2023

Closing Date: Until filled.

The University Health Network, where “above all else the needs of patients come first”, encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of ground breaking firsts and a purpose of “Transforming lives and communities through excellence in care, discovery and learning”, the University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.

Position Summary

The Medical Administrative Assistant I utilizes knowledge of medical terminology and exercises judgment or decision-making to provide secretarial and clerical services, in support of professional/medical personnel, including

Duties

• Providing word processing/typing services for assigned personnel.
• Providing functional supervision to lower classified clerical position(s);
• Performing other related clerical activities; performing cross-functional responsibilities,
• Maintaining written and/or electronic calendar/schedules; administering and monitoring billing procedures and budgeting records.
• Ensuring the efficient operation of the office.
• Providing support with small and/or informal meetings/events.
• Performing reception responsibilities.
• Maintaining and modifying confidential medical electronic/paper filing/retrieval methods, systems, and/or formats.

as assigned; performing other duties consistent with the job classification, as required.

Qualifications

• Completion of Grade XII or recognized equivalent.
• Knowledge of general office practices, procedures and standards
• Ability to use good judgment in assessing difficult situations
• Previous on-the-job computer/word-processing, database and spreadsheet software experience, in a Microsoft Office Environment preferred.
• Ability to work well under pressure.
• One (1) year related medical administrative support experience.
• Very good command of medical terminology
• Completion of a medical terminology course
• Experience working in a health care environment preferred.
• Good verbal and written communication skills
• Completion of recognized medical office administration program at the diploma level or equivalent
• OHIP billing
• Very good interpersonal and customer service skills
• Ability to work independently and as a team player.
• Good organization and time management skills
• Experience working in a teaching hospital environment preferred.

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Opportunities for development and promotions within a large organization
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

Vaccines (COVID and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.

UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known in advance. Any information received related to an accommodation will be addressed confidentially.

University Health Network thanks all applicants, however, only those selected for an interview will be contacted.