Payroll Supervisor Jobs

Optima Living—founded in 2007—owns and operates innovative seniors’ living communities throughout Alberta and BC, taking an unprecedented approach to senior life. Our unique company culture is one where both residents and team members are family.

Optima Living’s North Star, Let us welcome you home, speaks to our underlying principles and the experience seniors discover in our communities. When residents are home, they feel safe, respected, and welcome. Home is where one’s voice is heard, their views matter, and they have freedom of choice.

Optima Living’s mission, vision, and values—respect, dignity, teamwork, and doing the right thing—support and build upon our North Star. Optima Living operates over 2,200 beds providing congregate living options for seniors. These options range from subsidized to luxury, Independent to Assisted Living, Long-term Care to Memory Care, and Residential Mental Health.

Responsibilities:

• Backup for the Payroll Manager.
• Organize payroll systems and timekeeping
• Respond to all questions related to payroll and resolve issues with team
• Review configuration of the payroll and various modules in use
• Review various calculations including, but not limited to, hiring & terminations, prorating salaries, labour costs, net and gross payments, deductions, benefits, and advances
• Collaborate with various external and internal auditors and manage payroll tax audits
• Maintain documentation, records, training manuals,
• Other duties as assigned
• Design, test, and implement new processes, requiring a thorough knowledge of the payroll processes and comprehension of departmental concerns.
• Create spreadsheets for reconciliations and reporting purposes.
• Create documentation on best practices and standard operating procedures.
• Function as a subject matter expert on payroll and related policy issues.
• Ensures that all payroll systems configurations are regularly updated, thoroughly tested, and compliant with both corporate and statutory requirements.
• Monitor and control compliance with various laws, collective agreements, and administrative directives.
• Oversees procedures and processes and manages inquiries and requests related to preparation and distribution of payroll
• Coach and supervise a team of 4 payroll specialists
• Support/lead training of Payroll team members; including skill development
• Create reports and ensure accuracy of records
• Assist/Facilitate all required internal and external reports as well as month-end reports.

What you need to succeed:

• Minimum of five (5) years of relevant work experience; PCP or CPM is required
• Good knowledge of provincial and federal payroll legislation.
• Previous experience in handling confidential business matters and information with discretion
• Excellent time management, organizational skills, and ability to work with tight deadlines.
• Clear Police Background Check
• Ability to take initiatives and influence a healthy team culture
• Significant experience with the management of collective agreements.
• 2+ years of proven leadership experience as a payroll supervisor or similar role
• Intermediate level in MS Excel.
• Experience with group benefits
• Covid-19 vaccination. This requirement will be waived if you did not receive the vaccination due to any legislation protected human rights grounds.
• Knowledge of current Canadian Legislative requirements and CRA regulations.
• Knowledge of the complete payroll cycle (i.e. Schedule, Time & Attendance, Payroll, ROE).
• Master the payroll software (ADP, WFN, Time & Attendance, Scheduling).
• Excellent written, verbal and social communication skills
• Sound understanding of best practices in payroll procedures and related laws

Benefits of working with Optima Living:

• Vision care
• Life insurance
• Dental care
• Paid time off
• RRSP match
• Employee assistance program
• All the usual perks:
• On-site parking
• Truly awesome teammates
• Extended health care
• Welcoming work environment

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