Payroll & Benefits Coordinator Jobs

ABOUT THE JOB:

Reporting to the Payroll Supervisor, the Payroll and Benefits Coordinator supports the Payroll Supervisor in the payroll function for up to 125 leadership, exempt and unionized employees. The position engages with all levels of the organization, demonstrating empathy and providing positive and proactive solutions. In addition to assisting with Payroll processing, the position administers pension and benefit plans, and provides system end user support for the payroll system. This position acts as back up to the Payroll Supervisor during absences.

The ideal candidate is highly motivated, organized, and able to work under tight deadlines. You are also people-centered and able to build healthy workplace relationships. The Payroll and Benefits Coordinator carries out payroll accounting and reporting activities and investigates and resolves payroll errors and discrepancies in consultation with the Payroll Supervisor.

A Payroll Compliance Practitioner (PCP) certification or equivalent related education along with a minimum of 2-3 years of experience in a unionized environment is required.

DUTIES AND RESPONSIBILITIES:

Payroll

• In consultation with the Payroll Supervisor, investigate payroll issues, identifying causes, and formulating recommendations for resolution of issues in response to day-to-day requests from active/former employees and Managers.
• Issue Records of Employment; and complete Service Canada requests for Payroll information.
• Assist with preparation of T4 and T4A slips and T2200 forms.
• Collaborate with Human Resources to ensure seniority dates are accurate in the employee profile.
• Create ad-hoc reports as requested.
• Ensure payroll processing complies with collective agreement as well as federal and provincial requirements.
• Assist with the performance of full cycle payrolls in accordance with CMHA BC’S policies and procedures, collective agreements, and provincial and federal legislation by performing duties such as: analyzing, preparing, and inputting payroll data including wage, tax, cost center and benefit adjustments.

Finance/Accounting

• Set up and update employee benefits and pension in payroll system, remit payments, and perform payroll audits on a regular basis.
• Report and process payment for third parties such as WorkSafe BC (WSBC), union dues, pension plans, benefits providers, Employer Health Tax (EHT).
• Assist with administering the Municipal Pension Plan, including tracking eligibility, enrollment, terminations, annual reporting.
• Perform other related duties as assigned.

QUALIFICATIONS:

Education & Experience

Payroll Compliance Practitioner (PCP) certificate with Canadian Payroll Association (CPA) or post-secondary education in accounting or payroll equivalent to a two-year program, with emphasis on payroll/benefit administration with a minimum of two years of recent, related experience that includes experience in a unionized setting; or an equivalent combination of education, training, and experience.

Knowledge, Skills & Abilities:

• Ability to work in a team environment, and foster effective working relationships with managers, employees, union representatives, external and internal contacts.
• Ability to organize and prioritize work.
• Working knowledge of Payworks payroll software is an asset.
• Must be self-motivated, detail-oriented, and work well with numerical data.
• Knowledge of general office practices and procedures.
• Extensive knowledge of practices and procedures related to payroll.
• Intermediate to advanced computer skills in Outlook, Word, Excel, and PowerPoint.
• Ability to function under pressure and to meet multiple service demands.
• Strong attention to detail, with emphasis on accuracy.
• Ability to maintain accurate records and document actions taken.
• Ability to maintain confidentiality of information and use discretion.
• Ability to communicate effectively both verbally and in writing.

WORKING CONDITIONS:

• Compensation $33 to $35/hour plus a competitive benefits package.
• The position is based out of Vancouver and offers the potential for a flexible working arrangement, including working remotely depending on project needs.
• The position is 30 hours per week, primarily during regular office business hours, though there may be a need to work out of regular office business hours during year end and audit periods.

HOW TO APPLY:

Please submit your resume along with a cover letter, clearly documenting how you satisfy the requirements outlined in this job posting to [email protected] by 5pm on August 4th, 2023. The subject line should mention "PAYROLL & BENEFITS COORDINATOR". We regret that only short-listed candidates will be contacted to schedule an interview.

For more information about CMHA, BC Division, visit our website at www.cmha.bc.ca.

We are an equity-based employer and different identities and backgrounds make us stronger. We encourage applications from people of diverse abilities, ages, gender identities and sexual orientations, as well as people who are racialized or Indigenous (First Nations, Inuit, and Métis people). Personal experience with mental illness and or addiction, either through self or a loved one, is an asset.

ABOUT US:

Founded in 1918, The Canadian Mental Health Association (CMHA) is a national charity that helps maintain and improve mental health for all Canadians. As the nation-wide leader and champion for mental health and addiction, CMHA helps people access the community resources they need to build resilience and support recovery from mental illness and/or addiction.

We respectfully acknowledge xmθky m (Musqueam), Skwxwú7mesh (Squamish), slilwta (Tsleil-Waututh), Lkwungen (Songhees) and Wyomilth (Esquimalt) peoples on whose traditional, unceded lands the CMHA BC offices are located.