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Company | City of Victoria BC |
Address | Victoria, British Columbia, Canada |
Employment type | FULL_TIME |
Salary | |
Category | Government Administration |
Expires | 2023-07-01 |
Posted at | 11 months ago |
Competition #23/144
- Performs other related activities as required.
- Gathers data and coordinates the flow of highly confidential information to the City Manager and Mayor.
- Manages the City Manager’s calendar to prioritize and schedule appointments, meetings, and events.
- Researches and analyzes materials relating to current initiatives and internal operations.
- Supervises and manages up to up to five executive support staff of the Mayor and City Manager’s office, including recruitment, training, and work assignments and managing employee conduct, performance and attendance.
- Oversees the daily operations of the Office of the City Manager, including office equipment, supplies, and event coordination and logistics.
- Manages incoming and outgoing communications on behalf of the City Manager, including email, phone calls, and other forms of correspondence.
- Acts as a liaison for the City Manager’s office with other organizations, government agencies and the public, including responding to meeting requests for municipal, community and business leaders. Liaises with federal and provincial officials regarding meetings and responds to or refers inquiries and complaints from the public.
- Assists with meeting preparation, which may involve producing agendas, gathering relevant documents, and conducting research. Attends meetings as required, takes minutes and tracks action items to follow up on commitments and ensure completion of projects.
- Drafts and prepares documents, letters, reports, briefing notes, memos and presentations as needed by the City Manager.
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