Accounting Associate – Accts. Receivable / Accts. Payable

Job Title: Accounting Associate – Accts. Receivable / Accts. Payable

Department: Finance

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A. Purpose and Scope

To process all incoming payments on a daily basis as well as all returns and is responsible to analyze and input all detail of daily cash receipts into the AR sub-ledger accurately and efficiently.

Assist the overflow AP invoices on a timely manner as well as to ensure that all invoices are properly approved and accurately recorded to the appropriate GL accounts. It is important to maintain a professional and positive relationship with both external and internal customers at all times.

B. Responsibilities

Accounts Receivable

• Provide customer credit information to other suppliers upon request.
• Review and resolve invoicing and cash receipts issues with customers and Cosmetica employees
• Recommend acceptance and payment terms for new customers
• Open order review – collection of required deposits, recommendation as to placing orders on hold for customers with payment issues
• Daily processing of cash receipts
• Processing authorized credit notes with valid documentation
• Accounts receivable collection calls and communications
• Provide necessary information to approve or recommend credit limit increases
• Provide necessary credit information on shipment release forms
• Participate in process improvements
• Report to and update management on any credit issues and concerns
• Daily processing and review of sales invoices

Accounts Payable

• Perform Accounts Payable function and process invoices and payments, including matching backup and filing backup doc.

• Coding Of Invoices – ensures appropriate GL codes are used

• Review of PO accrual account – investigate and clear old items, clear zero value customer owned receivers

Job Requirements:

A. Education and Training

• Post secondary education required
• Strong accounting concept and reconciliation skills

B. Experience

• A minimum of 3 years experience in an accounting role and similar position and experienced in Accounts Receivable and Accounts Payable functions
• Previous experience in a manufacturing environment would be as asset.

C. Other Skills Required

· Ability to effectively communicate both written and verbally with customers and employees in a pleasant courteous manner.

· Excellent communication and organizational skills

· Detail oriented

· Proficient in Microsoft Office and Excel