Accounts Receivable Administrator Jobs

The Accounts Receivables Administrator will perform a variety of accounting and bookkeeping duties to established company policies and procedures. He/she will maintain contact with attorneys, staff, vendors, and clients and observes confidentiality of client and firm matters.

Key Responsibilities

Collections

• Collection of accounts receivable balances through direct telephone and email correspondence
• Analysis and supporting commentary of the aging, status and continuity of accounts receivables balances on a monthly basis
• Obtain supporting payment agreements and liaise with finance to update the company’s accounting system accordingly
• Recommend accounts receivable write-offs and payment adjustments
• Reporting of collections activity on a weekly basis
• Liaise with attorneys as directed by the manager
• Generate accounting statements, notifications and reports as required
• Proactive management and escalation of receivable collections process in accordance with the company’s Statement of Operating Procedures (SOP)

Cash Application

• Research cash receipts, NSF cash, credit cards coding and posting of receipts as required

Billing

• Liaise with accounting
• Manage and communicate requirements set by customers for billing purposes
• Communicate with customers about billing discrepancies and questions

Experience and Skill Requirements

• Exceptional interpersonal skills, with a focus on client service
• Strong organizational skills with the ability to meet tight deadlines
• Quick Books and Great Plains accounting system exposure is an asset
• Strong communication skills (both verbal and written), with an ability to sort through ambiguity and promptly resolve issues
• Ability to interact professionally with all levels of business personnel and build strong working relationships
• Solid understanding of the entire Accounts Receivable function and its interrelationship with other departments within the company
• Basic to intermediate accounting skills and knowledge of, including but not limited to, reconciliations and analysis
• Natural aptitude with technology and applications including advanced knowledge of Microsoft Excel and strong knowledge of Microsoft Word
• Ability to work as a team player
• Ability to deal with large volumes of data with a high level of accuracy
• Very detail oriented
• 2+ years of Accounts Receivable Administration and Collections experience

Compensation:

• Bonuses based on KPIs met
• Competitive base salary