Accounts Receivable & Credit Administrator

bout Us

Griff Building Supplies has been serving the building and construction industry in Vancouver, the Lower Mainland, and beyond for over 50 years. Being a strong leader in the industry, located in the Queensborough area of New Westminster, with 6.5 acres of stock and 20,000 square foot retail warehouse, we provide our customers, from the multi-family contractors / developers, wholesale businesses, to the do-it-yourself the best quality products and services.

We are an equal opportunity employer and are seeking enthusiastic people who are motivated to contribute, grow, and work in a team environment to achieve the company’s short and long-term goals aligned to the company’s overall strategic plans for growth.

Job purpose

The Accounts Receivable & Credit Administrator is responsible for applying best practices in services for customer accounts, collections, customer credit management, and, while also maintaining the highest level of quality work and consistency with established company policies and procedures.

Duties And Responsibilities

• Manage cash receipt and deposit cash to the bank
• Gather and analyze customer credit information, approve credit per approval matrix, and provide suggestion for credit approval
• Review customer credit on a regular basis
• Process customer credit card payments
• Reconcile credit card and cash receipts
• Make changes to customer credit & accounts according to company policy
• Follow month-end/year-end process to close A/R
• Release sales orders according to company policy
• Perform customer credit checks, including running credit reports, contacting trade references, company registration / land title / property search, and acquiring related other documents
• Perform AR collection and maintain a healthy AR aging status
• Other tasks assigned by the company
• Analyze and manage the creditworthiness of customer accounts
• Scan checks and electronically send to the bank
• Contact customers regarding new/revised credit limits, past due/disputed invoices, payments, order release, account status, and other issues involving customer receivables
• Set up new customer accounts according to company credit policy
• Respond to internal and external questions related to Accounts Receivable & credit management
• Post customer payments on a daily basis (EFT, cheques, cash, credit card, wire, and L/C)

Accountabilities

• Maintain professional and constructive working relationships with co-workers and managers
• Deliver exceptional customer service during all interactions with clients
• Results oriented and pragmatic approach that is continuously focused on execution and problem solving while maintaining a balance of speed and accuracy
• Work closely with internal departments, such as shipping, purchasing, and sales department, to ensure seamless process and internal control

Qualifications

• Experience using an ERP
• A degree, diploma, or certificate in Accounting, Finance, or related field
• Strong communication skills, including writing, speaking and active listening
• A good working knowledge of Microsoft Office (Outlook, Word, Excel)
• Excellent organizational and time management skills; able to work effectively in a fast-paced environment
• Minimum 2 years Account Receivable experience and credit management experience

Working conditions

This is a full-time (40 hour/week) position and is based in an office setting.

Working schedule: Monday – Friday. 6:30 am – 2:30 pm.