Immigration - Administrative Assistant

We are excited to announce an opening for the position of Immigration - Administrative Assistant at Redefine Immigration Solutions Inc. We are seeking a motivated and detail-oriented individual to join our immigration team and provide us with administrative support.

Responsibilities

• Perform analysis on files, reports, and information systems and databases to update information and maintain data integrity.
• Checking for updates on processing requirements and timelines at the appropriate government organizations.
• Processing clients’ applications, including collecting documents, organizing documents, completing immigration forms and drafting supporting documents.
• Updating and maintaining databases daily to ensure that all communication records are available and organized
• Extensive client communication, including answering the telephone with a high volume of calls;
• Conducting research to ensure processes are current and appropriate documents are being used.
• Keeping clients informed by maintaining contact and communicating case progress through email, phone and in person.
• Filing, scanning; and copying documentation;
• Greeting, gathering information, and documents from clients;
• Take up other duties as they may arise.

Qualifications

• Previous experience in an immigration firm.
• Knowledge of immigration laws and regulations (preferred).
• Strong organizational skills and attention to detail.
• Knowledge and experience in LMIA applications will be an asset.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to prioritize tasks and meet deadlines.
• Familiarity with immigration processes and documentation.
• Proficiency in Microsoft Office Suite and other relevant software.