Hr Coordinator (Seasonal Contract)

Looking for your first HR gig? Passionate about fashion and e-commerce? If you’re a dynamic and enthusiastic go-getter with excellent time management skills, we want to hear from you.

SSENSE is hiring for an HR Coordinator to support our HR and Operations teams during our upcoming peak Fall / Winter 2022 Sale season. This is an exciting time of year to join the SSENSE family as we will be on-boarding hundreds of seasonal employees. This is a full-time position starting November, 2022.

Responsiblities

• Audit contract end dates for employees and follow-up with management to confirm next steps as applicable
• Produce employment confirmation letters and other HR support letters as needed
• Coordinate and draft contract extension letters and end of contract letters for seasonal employees
• Generate standard HR reports as requested and assist in building analytics
• Respond and resolve ‘Tier 1’ employee inquiries including but not limited to responding to general HR administrative matters such as inquiries about pay, vacation, employment verifications, benefits and perks, corporate policies, etc.
• Approve employee hours in the payroll system and proactively research discrepancies in employee’s pay and hours
• Maintain seasonal employee digital records as well as personnel-related data in our HR systems
• Create new seasonal employee profile in the security and payroll systems
• Coordinate and act as the HR point of contact during onboarding session
• Ensure proper tracking of all seasonal training hours
• Deactivate the accesses of employees leaving the organisation

• Assist with immigration-related tasks, including tracking work visa expiry
• Identify and implement areas for continuous improvement in HR processes, policies, and tools
• Work on ad hoc related tasks and assignments as needed

• Bachelor’s degree in Human Resource Management, or a relevant field, completed or near-completion
• Experience with a Human Resource Management System or payroll system (ADP, Ceridian, Workday, etc.), an asset
• Previous experience in Recruitment or HR, an asset
• A minimum of 1 year experience working in a fast-paced corporate and/or customer-facing environment
• Flexible to work days, evenings, or weekends, as required
• Comfortable working with the Microsoft Office Suite (Excel, Word) and/or Google Suite (Docs, Sheets)
• Good written and verbal communications skills in both English and French

Skills

• Ability to handle confidential information in a discreet, professional manner
• Solid planning, coordination, and organizational skills
• Team player willing to jump in a support team members and internal clients when needed
• Excellent customer service skills
• Positive and energetic attitude with a passion to serve others
• Goal and achievement oriented
• Demonstrated attention to detail and resourcefulness
• Self-motivated with a keen ability to anticipate needs and work autonomously
• Strong interpersonal skills with a natural ability to build relationships