Senior Event Planner Jobs

What does the opportunity include?

• The scale and scope of what Redstone does will surprise you! The rapid pace of change makes it imperative for us to be smart and open-minded in the way we serve our clients.
• You will have a lot of responsibility and be challenged daily! You have the freedom to provide input and make your clients’ organizations better.
• Learn and advance within a rapidly growing agency! We value career growth and development by investing in you.
• Join a world-class team with a corporate culture like no other! People are our priority. We want you to bring your whole self to work each day.

Sound like Redstone might be the right place for you? Keep reading…

What your team does:

Redstone is an industry-leading agency focused on delivering outsourced services to not-for-profit professional and trade associations. These services include consulting, event design & strategy planning, venue selection & destination management, budget management, registration management, program & abstract management, speaker management, event marketing & communications, supplier & logistics coordination, sponsor & exhibitor management, digital and hybrid event management, in-person event management, and so much more!

What you’ll do:

• Develop risk management and contingency plans for all events, anticipating attendee needs and preparing against potential risks
• Manage all aspects of event planning while meeting strict deadlines and budget demands
• Content creation and deployment for various channels including industry publications, social media, blogs, and more
• Nurture and build relationships with vendors, venues, clients, and stakeholders
• Attend and lead committee meetings, board meetings, and conference calls and taking minutes when needed
• Create, maintain and report on budget and reconciliation
• Conduct technology platform demos, make selections, prepare reports on recommendations
• Manage and support various client projects including marketing and communication initiatives, event registration drives, and more
• Proactively identify and become proficient in digital event platforms (a few of our favourites are PheedLoop, Hopin, StreamYard, Airmeet, Zoom, and more!) while solving technical challenges
• Completion of other tasks essential to the successful delivery of events according to scope and/or at Managements’ request
• Manage event registration and on-going communication with event attendees
• Lead marketing initiatives including but not limited to e-blasts, and call campaigns; manage website updates
• Maintain up-to-date databases and records (sponsorship, attendee, membership, etc.)
• Prepare and deliver weekly/monthly reporting to clients and management as needed
• Identify and elevate clients’ requirements and expectations from conception through post-event, ensuring high level communication throughout all phases
• Source suppliers and negotiate for best value
• Plan and facilitate logistics for events, including creation of critical path, site preparation, catering, entertainment, transportation, décor, marketing materials, and onsite event execution (virtual or in-person)

You’ll thrive in this role if:

• You are excited about the idea of doing meaningful work and have an eagerness to learn, grow, and contribute to Redstone and our clients’ success
• You have a university or college degree or diploma in Business, Event Management, Communications or another related program

• Meeting or event project planning, risk management, management of event financials (event budgets), sponsorship development and fulfillment, staffing and volunteer management, stakeholder management (including exhibitor relations), meeting/event design (program development, speaker management, coordination of F&B, AV, registration systems, crowd control, transportation, etc.), site management (selection, layout, logistics planning and onsite communications), event marketing (planning, development of materials, contribution to public relations activities)
• You can juggle priorities and adapt in a busy and ever-changing environment, balancing multiple projects, managing multiple, concurrent events, and adhering to strict deadlines
• You have the ability to work outside of regular working hours as required, including extended hours, holidays and weekends during busy periods and peak seasons
• You have experience managing all of the following key areas:
• You have 3-5+ years of relevant, full-scope event planning experience which includes experience planning Conferences
• You are comfortable testing new technology, new event platforms, and able to make informed recommendations to clients based on functionality, budget, and client-needs

Serious bonus points if:

• You have 1-2+ years’ experience executing digital events (webinars, virtual conferences, etc.)
• You have earned PCMA’s DES certification or a similar designation
• You are comfortable fostering relationships on behalf of the Company, attending industry conferences tradeshows, and meeting with clients either in-person or via telephone/video call
• You have experience working at an Agency, and/or the Events and Association Management industry
• You are bilingual in English / French

Compensation: $55,000 - $62,000 base salary based on experience + eligible bonuses

Redstone life and culture:

We’re a full-service boutique agency with a growing team, which means you’ll have a lot of responsibility, be challenged daily, and will work side-by-side with the senior leadership. As a team, we work hard, are client-focused, and like to have fun. We provide our team with opportunities to expand their skillsets while supporting our association clients in diverse industries such as real estate, property, law, post-secondary education, healthcare, city planning, and sponsorship marketing, just to name a few.

Everything we do stems from our “Core Four” values: People, Trust, Impact, and Extra Mile. They are the foundation behind every decision and action we take as a company, within our team and alongside our clients.

Why Choose Us?

We provide each employee the freedom to work when they are most productive and we understand the need to have a work-life blend, because we have that need too. Here are just a few more reasons to work at Redstone:

• Health, Drug, Dental, and Vision Care Insurance
• Employer paid Group Life Insurance
• Travel opportunities to work at our events alongside our talented event staff
• Paid sick days and personal days
• Company events and team initiatives: team lunches, activity challenges, book club, happy hours, game nights, new hire buddy program, holiday and summer parties, charity participation, and more!
• Opportunities to attend in-person and virtual conferences, workshops, industry accreditation and certifications for personal and professional growth through the company
• Paid time off between Christmas and New Years
• Flexible working hours and summer hours

Be yourself. We like it that way:

At Redstone, we are committed to fostering and cultivating a culture of equity, diversity, and inclusion. We believe that a culture that celebrates EDI creates a better work environment and enables us to deliver outstanding services to our clients. We strive to create a workplace that reflects the communities we serve. We value building a team with a variety of backgrounds, skills, and views and embrace the characteristics that makes our team unique.

Thank you for your interest, however, due to the volume of applications, only successful applicants will be contacted with next steps.