Marketing Event Specialist Jobs

Fasken’s Ontario Marketing team is looking for an outgoing, passionate Marketing Event Specialist who will report to the Senior Manager, Marketing Services in our Toronto office. The Marketing Event Specialist will develop, plan and execute events and educational programs hosted by Fasken for its clients. This role involves working directly with the firm's partners, associates, industry and practice leaders as well as other departments, vendors and clients in the Ontario Region.

This will be a hybrid role.

At Fasken, success means:

• Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues
• Caring about one another - you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community
• Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail
• Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties
• Treating sensitive and confidential matters with discretion and diplomacy at all times
• Having a strong client service approach - you’re ready, willing, and able to put our clients first and exceed their expectations
• Approaching your work with agility and the willingness to learn and utilise new technology
• Working collaboratively - you’re a self starter who values working in a collaborative team based environment

Primary Responsibilities

• Production and maintenance of the events calendar including associated reporting
• Maintain the firm’s database (Interaction), inputting event information and updating mailing lists, RSVPs, attendance details and ensuring client contact details are accurate
• Keep up-to-date with industry trends and propose initiatives aimed at improving client service, client satisfaction and the effectiveness and reputation of the marketing department within the firm
• Develop and execute firm-hosted in-person, hybrid and online events
• Gather and help prepare material and coordinate logistics for PowerPoint presentations and formatting as required
• Participate in department initiatives as required to assist the Ontario Marketing Team
• Coordinate logistics from planning (reservation and layout of rooms, rental of audiovisual equipment, production of presentations, production of invitations and printed material, etc.) through to day of the event execution, coordinating with in-house resources in other departments as needed
• Develop and foster relationships with recommend vendors, suppliers, caterers and offsite venues
• Work with firm members to leverage leads generated through events, assess event outcomes and track and report return on investment for events
• Other duties as required
• Assess and recommend event strategies that achieve business objectives and prepare communications related to these events
• Manage timelines and budgets for events and help maximize sponsorships

Required Knowledge and Experience

• Post-secondary education in a related field such as Business, Hospitality Management, Marketing or Event Planning
• 5-7 years of event planning experience in a professional services firm (legal, accounting, consulting) or corporate environment
• Demonstrated knowledge of event management principles, methods and techniques
• Good knowledge of Zoom, Webex, and Teams tools or any other videoconferencing tool
• Proficiency with MS Office 2010 applications (Word, Excel, Outlook, and PowerPoint), and knowledge of CRM systems

Diversity and Inclusion

At Fasken we are committed to creating a diverse, equitable and inclusive Firm. Our commitment includes ensuring equitable access to employment and equitable opportunities to advance and succeed at the Firm.

Accessibility and Accommodation

We always strive to provide an accessible candidate experience. Reasonable accommodations are available on request for eligible candidates.

Background and Reference Checks

Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and educational verifications.

Your Application

We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted.

NO AGENCIES, PLEASE.