Construction Contract Administration Assistant

Gravity has been transitioning from a small boutique residential design firm into a full-service, multi-office architecture firm. With larger and more complex projects, we are in need of a team player who will extend our great reputation for high quality work while maintaining our positive working environment. We are currently seeking a detail-oriented and organized Construction Contract Administration Assistant to join our team. The ideal candidate will be responsible for supporting our project managers and construction teams in the administration of construction contracts. This is a full-time position.

As a Construction Contract Administration Assistant, the successful candidate will be working closely supporting our Contract Administrators, Permits Coordinator and Principals. They would be involved in office administration and assist in the preparation of supplementary instructions, additional services agreements, certificates for payment, payment certification, letters of compliance, and other construction contract related documents. They would prepare for construction startup meetings, take meeting minutes, and track and maintain project-related documents and records. They would also communicate effectively with both internal teams and external stakeholders. The candidate would become proficient with Gravity’s collaboration and filing systems so as to effectively organize all project documents, information and correspondence. Further, the candidate would assist with development and building permits coordination.

The successful candidate has a high school diploma or equivalent, though an Associate’s or Bachelor's degree in a relevant field is preferred. The assistant has a minimum of two years of experience in construction contract administration or a related field, and is familiar with construction industry standards and regulations.

The assistant has excellent written and verbal communication skills, is well organized, can utilize effective time management skills, and is able to recognize and respond to time sensitive issues and tasks. The assistant has a strong ability to work collaboratively with cross-functional teams and external stakeholders. The candidate ideally is proficient in one or more productivity suites such as Microsoft Office Suite (Word, Excel, etc.), Apple iWork Suite (Pages, Numbers, Preview, etc.) or Google Workspace (Docs, Sheets, etc.). These are the minimal requirements for this position, with all other experience being advantages for the successful candidate.

An excellent opportunity awaits the successful candidate, including a competitive salary, health and dental benefits, and opportunities for growth within the company. If you believe that this could be a perfect fit for you, please send your resume immediately, or if you know the perfect person for this position then feel free to forward this information. All applications will be kept in the strictest of confidence.