Administrative Assistant Jobs

Dare to join Englobe 

At nearly 3,000 people, Englobe is one of Canada’s premier firms specializing in professional engineering services, environmental sciences, and soil and biomass treatment.

With offices located across Canada, the United Kingdom and France, we are conveniently located to support large- and small-scale projects, through different stages, in many sectors.  Offering a range of value-added services that run the gamut from professional consulting services to turnkey project implementation, Englobe has developed a reputation for integrity, credibility, and people-centered values.

When you choose Englobe, you’re choosing a team with a wide range of expertise and a shared concern for the environment and the sustainable development of their communities. At Englobe, the health and safety of our employees is a top priority. We have built a culture of caring and are sincerely committed to diversity and inclusion. In practice, this means we take care of every aspect of the employee experience. 

And that’s not all... Taking initiative and seizing opportunities for professional development are encouraged. We believe that great ideas can come from anyone, anywhere! At Englobe, you’ll have the opportunity to grow and excel. 

 We offer

• Internal policy to encourage teleworking.
• A telemedicine virtual healthcare service;
• A full range of benefits (group insurance with shared costs upon hiring, group RRSP);
• Opportunities for skills development;
• Flexible hours and ability to compress working hours;
• An annual reimbursement of sports expenses;

Choose the path of impact. Join us in creating a positive legacy. 

MPE, an Englobe company is seeking an Administrative Assistant/Receptionist  to join our team in our Lethbridge office. The Administrative Assistant/Receptionist role is a key position in our firm providing the first point of contact for our clients and staff, therefore requires a positive, cheerful and enthusiastic individual.  This role requires the successful candidate to work independently on day-to-day tasks, as well as provide effective support to the engineering team and other clerical staff.  This position requires a versatile individual who thrives on a variety of assignments and able to multi-task and handle shifting priorities with ease.

An important function of the role entails document processing, proofreading, editing, photocopying, compiling, binding, and assembling specification and drawing packages.  Another key function of the position is to ensure that company standards are adhered to on a wide variety of documents including correspondence, presentations, reports and specifications. Therefore, an eye for detail and excellent proofreading skills are essential.

Englobe is committed to providing accommodation to, and working with, applicants with disabilities, to meet their needs throughout the recruitment, selection and/or employment process. 

As an Administrative Assistant/Receptionist, you will work in collaboration with the Administrative Support Team.

Your main responsibilities will be: 

• Apply and promote Englobe’s health and safety rules
• Other duties as assigned.
• Scheduling boardroom bookings, setting up and cleaning boardrooms.
• Managing inventory, ordering, and organizing various supplies.
• Arranging catering.
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• Administering all incoming/outgoing mail and couriers.
• Answering, filtering and directing incoming calls to appropriate person.
• Greeting clients, contractors, vendors, couriers and other delivery personnel in a warm and professional manner.

• Exceptional time management and strong organizational skills.
• Highly competent in Microsoft Office Products (Word, PowerPoint, Publisher, Outlook).
• Adaptable and able to work with multiple personalities within a collective team environment.
• Proficient computer and typing skills.
• High School diploma.
• Excellent command of the English language, both oral and written.
• Discretion, diplomacy and confidentiality displayed at all times.
• Minimum two years working in a professional setting as an admin assistant/receptionist.
• A post-secondary diploma in Office Administration will be given preference.