Construction Administrator Jobs

Position- Construction Administrator

Location- Alberta

Summary -

The Construction Administrator will provide construction management support to the Construction Monitoring Team as well as provide administrative support to the Special Assets team members. The Construction Administrator will facilitate construction activity within the department and interface with third-party service organizations, external service providers as needed.

Responsibilities:

1. Provide daily administrative support to the Construction Monitoring Team by maintaining inventory and saving down of construction documents, creating and maintaining construction filing systems, reviewing back-up documentation related to draws, ordering title bring-downs for draws, engaging and monitoring progress of engineering firms, coordinating with servicing as to draw fundings as well as other coordination and administrative duties.
2. Manage incoming invoices for weekly payment, utilizing consistent coding of cost allocations associated with specific expenditures, distributing invoices to other business lines as necessary, troubleshooting issues with vendors regarding late or disputed payments, and researching historical invoice payments as requested.
3. Provide daily administrative support to Special Assets group by assisting with typing, editing, faxing, copying, scanning and notarizing documents for all bank employees as requested. Support the needs of the Default Management by printing and/or scanning documents, and providing research of emails or files as needed. Process certified and priority mailings and distribute incoming mail. Order stock supplies; set up meetings and plan group event activities. Maintain filing.
4. Facilitate third party servicing requirements by coordinating with Fannie Mae Default Management. Assist in creating and filing Offer in Compromise and Wrap-Up Reports submitted to the Small Business Administration. Create and file Proof of Claim documentation to Bankruptcy Court. Coordinate residential and commercial appraisal requests with Appraisal group.

Requirements:

• High School Graduate

• 3-5 years of experience assisting Project Managers or Mid-to-High Level Managers of a major company

• Administrative Assistant previously working in a Construction Company environment providing administrative support

• Intermediate efficiency in Microsoft Applications(Word, Excel, and Powerpoint)

• Ideal candidate must have solid organizational skills, the ability to prioritize assignments within strict deadlines and able to work independently

• Effectively communicate orally and written with external customers and employees at varying levels within the organization • Ability to manage projects from beginning to end and the ability to stay focused with multiple demands and deadlines.

What does our client offer-

Competitive salary, relocation assistance where relocation is required and approved, 401(k) retirement plan, medical, dental, vision, life, short and long-term disability benefits, tuition reimbursement, paid time off, and more.