Construction Administrator - Repost

POSITION PURPOSE:

Reporting to the Project Manager, Housing Services is responsible for the administration of construction contracts for housing facilities owned and managed by Housing York Inc., the facilities owned and managed by the Region, assigned emergency housing and related infrastructure; ensuring due diligence and compliance with plans, specifications, regulatory, legislative and environmental requirements during construction; performing financial administration activities, including preparation of contract payment certificates and final payments to Contractors; participating in project planning and detailed design phases to ensure contract constructability; assisting in the prevention of construction claims; and acting as an on-site representative and coordinating with contractors, consultants and the public to administer and fully document all activities during housing construction contracts.

 

MAJOR RESPONSIBILITIES

• Maintains complete and accurate written and photographic documentation, including daily reporting of work completed, tracking of materials used, measurements taken, diaries, as built drawings etc., and prepares weekly report of working days in order to assess liquidated damages.
• Performs other duties as assigned to meet Branch and Department objectives.
• Monitors actual to estimated quantities in the field and adjusts payment certificates, as necessary.
• Researches previous construction projects and provides analysis on relevant data pertaining to new construction project for the Manager/Project Manager.
• Meets and responds to disputes or disagreements between the Region and contractors, consultants, other municipalities, agencies, developers and property owners/residents on assigned projects; initiates and responds to letters under direction of the Manager/Project Manager.
• Performs financial administration and tracking activities related to the construction phases of the project including tracking of budget, preparation of payment certificates, purchase orders, monitoring and documenting expenditures, contract revisions and actual/potential cost over-runs and completion of variance reports subject to approval by the Senior/Project Manager. 
• Participates and provides input in project scoping, information gathering, project kick off meeting, preparation and review of baseline, periodic updates to the project schedules and budgets.
• Monitors construction schedule quality and quantity control, safety procedures, compliance to contract documents and contract changes.
• Reviews and evaluates constructability of proposed alternatives including staged construction, environmental constraints, etc. 
• Administers complex construction projects including supervision of external consultants, traffic safety, public communications/relations and ensuring due diligence to meet environmental compliance including ensuring erosion and sedimentation controls are maintained as required, specialist environmental inspectors are present as required and permit conditions are satisfied, in accordance with contract documents, agreements, permits/approvals and legislation.
• Participates and provides input during all phases of the project including building condition and land development studies, identification, evaluation and selection of alternative solutions and preliminary design concepts.
• Prepares correspondence to contractors/material suppliers for acceptance or rejection of materials.

QUALIFICATIONS

• Successful completion of a three (3) year Community College Diploma Program in Civil Engineering Technology.
• Demonstrated knowledge of construction practices, design, estimating of construction contracts, survey procedures and layout for interpretation in the field.
• Certification with the Ontario Association of Certified Engineering Technicians and Technologists (OACETT) as a Certified Engineering Technologist or be registered in an approved equivalent professional association. 
• Minimum of five (5) years directly related experience in construction supervision of a variety of building types, including multi- residential housing, in a Municipal environment including managing complex construction projects and survey and construction inspection experience.
• Knowledge and demonstrated ability in corporate core competencies including customer focus, communication, collaboration and personal ownership.  
• Working knowledge of the Region’s Housing design guidelines and standards, Ontario Provincial standards and all applicable regulatory legislation.
• Valid Ontario Class “G” driver’s licence and reliable vehicle for use on corporate business.