Site Administrator Jobs

SITE ADMINISTRATOR

Under the direction of the Project Manager with dotted line accountability to the Accounts Receivable Supervisor, this position is responsible for ensuring the prompt and accurate entry of project data including labour, equipment, safety, and materials into a custom costing/billing database as well as the swift coordination of all logistics relating to crew members.

Responsibilities

Values

• Understanding the Morgan values and consistently demonstrating alignment through every day actions

Pillars

• Demonstrate and build competence in yourself and others by consistently overmanaging the facets of our business identified in the Pillars of Excellence

Safety

• Provide leadership within the corporate safety program to maintain excellence in safety performance.
• Provides Leadership for the development of a "safety culture" for all corporate activities.

Site Administration

• Entry of 3rd party charges into the electronic ticketing database in accordance with Subcontractor agreements including PO receiving;
• Assist Project Manager/Superintendent with crew logistics;
• Administer all incoming and outgoing workers with respect to required tickets, training, transportation and travel, passes, and accommodations;
• Track and receive Purchase Orders in an electronic accounting software program;
• Other such administrative duties as required.
• Provide job cost reporting to Project Managers as required;
• Create and/or update existing spreadsheets, including but not limited to the tracking of site personnel, equipment hours, safety stats, and New to Morgan workers / mentors, ensuring that information is accurate and updated; and
• Ensure project costs are allocated correctly to the corresponding job number and cost code;
• Accurate and efficient data entry of daily labour, equipment and 3rd Party charges into a custom costing/billing database according to pre-established deadlines;

KNOWLEDGE, SKILLS, And COMPETENCIES

• Excellent analytical and problem-solving skills.
• Ability to work independently, and within a team environment.
• Promote positive relationships working in a team environment or when dealing with vendors and co-workers.
• Detail and results oriented with the ability to multi task, and adhere to deadlines, even in high pressure situations.
• May be required to work assigned rotational shift and stay in camp when necessary.
• Must be experienced dealing with confidential information in accordance with privacy legislation.
• Willing to do occasional travel to remote site with camp stay as required
• Demonstrates the ability to show initiative and be a self-starter.
• Must have excellent organizational and communication skills.

Previous Experience

• Certificate from a recognized Office Administration, Accounting or Finance Program;
• Valid Class 5 driver’s license and a reliable vehicle; clean drivers abstract.
• Knowledge of basic payroll, accounts payable and accounts receivable;
• Experience in a construction, oil/gas, or heavy equipment environment would be an asset;
• Intermediate to advanced level of Microsoft Excel and Word is required;