Intermediate Field Contract Administrator (Contract)

Our client is a leader in the responsible development and reliable and safe operation of North American energy infrastructure. They are one of the continent’s largest providers of gas storage and related services.

They are currently looking for an Intermediate Field Contract Administrator for their Calgary, AB location.

Description

Note: this is an office-based Contract Administrator role for Coastal GasLink, with the role located in Calgary, Alberta.

Core Responsibilities

Provide oversight and administration of contracts, including monitoring and reporting of contract status, maintenance of contracts and facilitation of contractor meetings. Perform analysis of contract changes and provide commercial recommendations. Maintain contract-related authorization and correspondence to support execution and claim mitigation. Ensure contract is in compliance with legal requirements, owner specifications and government regulations.

Decision Making

• Makes routine decisions and recommendations using established guidelines, procedures or polices.

Duties

• Engage with applicable TC stakeholders and Project Managers for resolution of contract issues, including change management, contract disputes and claims management/resolution;
• Chair weekly, bi-weekly or monthly progress meetings with the contractor and construction team. Responsible for providing meeting minutes.
• Apply commercial understanding of pipeline and energy infrastructure business as well as legal requirements, owner specifications and government regulations, as appropriate, during oversight of assigned contracts.
• Perform contract close-out activities;
• Invoice attestation and compliance with the contract including data validation i.e. LEMS, Sub-Contractor Invoices, Material Receipts. - Ensure contract administration activities meet requirements of internal corporate stakeholders (i.e. risk, legal, project management, etc.) and corporate standards.
• Monitor compliance to contract requirements, ensuring all conditions are satisfied;
• Provide sound supply chain management advice, guidance, and options to internal stakeholders while following established processes and proper authorization control.
• Ensure contractor work, reporting, scheduling, progress payments and close out are performed in accordance with the contract.
• Obtain estimates and ensure contract change execution in accordance with company policy and change order requests are reviewed and back up documentation is provided and justified.
• Experience 4-6 years
• Prepare contract change notices, monitor contract performance, including the reporting and status of contractor and owner deliverables.
• Administrative duties (updating records, filing, logging/tracking correspondence, validating invoices to contract terms, reviewing change requests, preparing, issuing and filing change orders, etc.).

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