Civil Contract Administrator Jobs

Minimum 10+ years of prior contracts management experience in an EPC/EPCM, mining, or heavy industry environment.

Bachelor's degree in Business, Supply Chain, Engineering, Construction Management, Business law or equivalent experience.

Monitor contract compliance, review of schedule adherence, lead all contract change management activities (site instructions, drawing transmittals), claims avoidance.

Solid communication and presentation skills

Knowledge of the Canadian Bidding Law is required.

Investigate and resolve invoicing issues and close-out of subcontracts.

Experience in an administrative role is an asset.

Experience in logistics is an asset.

Mining industry experience is an asset.

Strong interpersonal and communication skills (written and verbal) with the ability to communicate clearly.

Demonstrated ability to proactively analyze requirements, prioritize and source solutions in an effective and efficient manner.

Position Responsibilities (including but not limited to):

Excellent opportunity for a recent graduate looking for HR experience!

Minimum of 1 year experience in an administrative role

Educational background in Human Resources is an asset

2-3 month contract, with possibility for extension

Monday to Friday, 8:30am - 5:00pm with a 1 hour lunch

Support team with special projects

·Bachelor’s degree in business or equivalent experience

·Experience in interpreting and administering contractual documents

·Knowledge and understanding of the Great Lakes and St. Lawrence Seaway system is an asset

·Knowledge of the billing process is an asset

·Effective communication (verbal and written) skills

·Exceptional interpersonal and customer service skills

Ability to multi-task and highly organized (time-management, fast paced project environment).

Collaborates with Project Managers, Project Controllers and the Canadian, US and international Supply Chain and Logistics teams.

DEC in Finance or Administration.

5-year experience as a contract administrator in a multi-currency environment.

Strong knowledge of SAP (including SD and PS module) and Excel.

Strong conceptual and analytical skills.

Negotiate commercial items, support change order management and invoicing accuracy in line with agreement requirements

Experience with ERP computer systems such Maximo or JD Edwards) and/or contract management computer systems such as Ivalua.

Strong Microsoft Office skills (in particular, Word and Excel)

Minimum of 10 years of project related experience with focus on construction or fabrication agreements

Good verbal and written communication skills

Provide post-award administration for Agreements.

Exceptional project management and organizational skills to execute time-sensitive deliverables.

3+ years of commercial management experience working with commercial contracts, preferably supporting construction, EPC, or energy organizations.

Ensuring the accurate implementation of cross-functional contractual requirements such as legal, Health Services and Environment (HSE), insurance, credit, tax, and finance.

At least 2 years of experience as a Paralegal.

Being Responsible for supporting commercial and contract-related aspects of assigned projects in Canada, and the USA.

Familiar with Unit Price T&M and Lump Sum contracts.

Collaborate with project managers, architects, designers, and external stakeholders to ensure contract requirements and deliverables are understood and adhered to.

Bachelor's degree in Architecture, Engineering, Construction Management, or a related field.

Proficiency in contract management software and Microsoft Office suite.

Prepare and administer contracts, change orders, and project documentation, ensuring compliance with company policies and legal requirements.

Proactively manage project timelines and milestones, anticipating and addressing any potential delays or issues that may arise.

Minimum of 6-8 years of experience in contract administration within the architecture and design industry.

At least three years experience in legal, technology, procurement or contracting (any equivalent combination of education and experience will be considered).

Support managers throughout the project life cycle, from proposal writing to system delivery, including the warranty period.

Review customer requirements, as well as terms and conditions of RFPs and new contracts.

College or university education in legal, business or administrative field.

Ability to meet tight deadlines in a fast-paced environment and manage multiple priorities in parallel.

Excellent writing and verbal communication skills.

Ensure proper update to inventory and asset management system.

At least 3 years of on-site desktop support and customer service support experience.

Must have solid experience with Windows 10 and macOS, especially in an enterprise environment.

Experience with supporting mobile devices (iPhones, Android Smartphones, and tablets) under MDM solution.

Experience supporting cloud-based IT environment (O365, GSuite, Box, SAP, Okta …etc.).

Experience supporting/solve in a SCCM and JAMF environment.

Bachelor’s degree in business, engineering, supply chain management, construction management or related

Strong organization, time management, and attention to detail

At least 1-3 years’ experience in an engineering and/or construction related role required

General knowledge of database utilization

Strong interpersonal, written, and verbal communication skills

Purchase the highest quality materials at the lowest possible cost in correct amounts per specifications and drawings

Coordinate calls between candidates and client managers

Manage multiple competing priorities using a highly organized approach and with professionalism

Possess excellent communication skills, both written and verbal

Have working knowledge of Microsoft Office software

Interested in learning new skills and growing career

Prepare and post job descriptions to the Vaco career website

Maintain internal information management database

Diploma or degree in Business Administration, HR or equivalent combination of education and experience

Experience in dealings with Government Contracts or working knowledge of applicable Crown contract policies & practices would be an asset;

Provide administrative support to Contract Managers

Minimum 2 years' experience in a Customer Service or Administration role, preferably within an SAP environment.

Excellent organizational skills and high attention to detail combined with focus on deadlines and ability to drive things to completion.

Bachelor’s degree in supply chain management, construction management, engineering or related; equivalent experience will be considered;

Thorough understanding of procurement and subcontract management is required;

Strong organization, time management, and attention to detail;

Negotiate terms and conditions of relevant agreements, understand prime contract requirements;

Experience in construction environment preferred;

Strong interpersonal, written, and verbal communication skills;

Administration of our Video Management System

Content Management System: WordPress preferred

Manage our support ticketing system

3+ years of experience in server administration, build and maintenance of highly available cloud architectures

Should have extensive experience with Amazon Web Services in a clustered and load-balanced environment

Cloud: AWS experience is required, GCP is a plus

Maintain contractual records and documentation, contractual changes and other documents for all projects that come through the Contract Management System.

Assist in the development and implementation of (a) procedures for contract management and (b) administration in compliance with company policies.

Handle certain communication with external legal counsel and work with legal counsel to coordinate contractual requirements.

Excellent analytical and problem-solving skills.

Excellent verbal and written communication skills

Strong liaising and networking skills

Excellent organizational skills with the ability to manage multiple assignments in order to meet deadlines

Must be certified or eligible for certification as an Engineering Technologist by O.A.C.E.T.T.

Demonstrated knowledge and ability to complete complex and very detailed payment certificates and associated spreadsheets

Advanced computer skills with MS Excel, Word and Outlook

Must have good communication skills

Excellent interpersonal & customer service skills, dealing with contractors and developers

Preferable experience with SAP, and/or similar ERP systems experience using business process management software

Effective communication and customer service skills as this position requires direct contact with internal and external customers or third-party carriers

Experience working within a dispatch or warehouse environment would be preferable

Excellent customer service, communication, teamwork, and interpersonal skills

Benefits and perks are dependent upon role and status and are subject to change at the sole discretion of the company.

Daily reporting and ongoing verification/compilation of paperwork

Implement contract management processes and procedures; develop recommendations to improve procedures and controls to ensure best business practices are implemented.

Manage the Change management process and tracking.

Power BI experience and knowledge would be an asset.

Manage the and expedite bid technical analysis and clarification requests.

Support contractor mobilization, manpower ramp-up, equipment training, certification and sign off.

Forecast, plan, and manage contractual services, according to targets and direction from the project team.

· 5 years experience co-ordinating capital works projects.

Working for the City of Burlington:

· Completes quantity take-offs and reviews drawings and quantity schedules prepared by the designer for clarity.

· Prepares tender documents, including tender advertisements for Capital Works Projects.

· Attends tender openings, recording bid securities.

· Prepares payment certificates, change work orders, purchase orders, etc.