Construction Contract Administrator Jobs

About Our Organization

When you join the City of Guelph, you join a team of 2000 full and part-time employees who deliver services the community relies on every day. Together, we are bringing to life Guelph’s vision of an inclusive, connected, and prosperous city where we look after each other and our environment.

As a regional top employer, the City of Guelph values its employees and offers competitive salaries, excellent benefit packages, opportunities for professional development, a healthy work-life balance, and many roles with flexible work options. Our corporate values are integrity, service, inclusion, wellness, and learning. Guelph is consistently ranked as one of the best places in Canada to live, work, and play—all good reasons to consider a career in this beautiful city.

Job Summary

Resumes are being accepted for the position of Construction Contract Administrator within the Engineering and Transportation Services Department. Reporting to the Manager, Technical Services, the Construction Contract Administrator will prepare construction tender documents and oversee the tendering and construction of large multi-million-dollar capital infrastructure road projects with a focus on the requirements of the Construction Act as well as customer service and continuous improvement processes. Guided by the goals and objectives of the City of Guelph Corporate Strategic Plan and committed to the Corporate Values of integrity, service, inclusion, wellness and learning, the candidate will aid in the achievement of the Community Vision for an inclusive, connected, prosperous city.

Hours of Work

35 hours per week Monday to Friday between the hours of 8:00 am and 4:30 pm.

Your role

• Administers numerous capital projects, informing the tendering process and leading projects from tendering through to commissioning and release of maintenance hold-back.
• Provide technical guidance to city staff.
• Draft council reports under the direction of an engineer.
• Respond to general and specific inquiries regarding projects from various stakeholders, including the general public.
• Provide inspection services when required.
• Assist where necessary in the preparation of all regulatory submissions including Permit to Take Water and Excess Soils Regulation Compliance.
• Review engineering drawings, functional designs, final designs, contract drawings, cost estimates and tender documents directly or under the direction of an engineer, ensuring designs meet technical, financial and schedule requirements for sewer, watermain and roadwork projects.
• Oversee consulting engineers in the design and construction of capital works under the low-value and medium value procurement as per the City of Guelph Purchasing By-Law.
• Liaise with internal staff both within Engineering, with other City departments, external agencies and consultants during the design and construction of projects.
• Perform other related duties as assigned.
• Represents City of Guelph at construction open houses, and face-to-face interactions with the public, contractors, and regulatory agencies.
• Maintains effective budget awareness and control and up to date schedule control of Capital Projects including tracking of internal costs recoverable to the project.
• Complete complex and very detailed payment certificates and associated spreadsheets.
• Prepare cost estimates for Capital Budget presentation.

Qualifications

• Advanced computer skills with MS Excel, Word and Outlook
• Must be proficient in a variety of municipal engineering software applications, including AutoCAD
• Must be flexible, having the ability to adapt to changing needs
• Must possess a valid G driver’s licence and have a good driving record. Successful candidates will be required to provide a current driver’s abstract prior to their start date to confirm their licence is held in good standing and that it has not been suspended or revoked under the Highway Traffic Act (HTA) or Criminal Code of Canada in the last 5 years. The City of Guelph will take into consideration the number of demerit points and/or nature of the infractions to determine if it meets our requirements.
• Excellent organizational skills with the ability to manage multiple assignments in order to meet deadlines
• Excellent interpersonal & customer service skills, dealing with contractors and developers
• Must have good communication skills
• Knowledge of the Occupational Health & Safety Act
• Must be certified or eligible for certification as an Engineering Technologist by O.A.C.E.T.T.
• Experience related to the duties listed above, normally acquired through the completion of post-secondary education in Civil Engineering Technology or a closely related discipline and 5 years’ experience in municipal design and construction dealing with payment certificates, cost estimates and related tender documents. Candidates with an equivalent education and experience may be considered.
• Must be able to work effectively in a team environment
• Demonstrated knowledge and ability to complete complex and very detailed payment certificates and associated spreadsheets

Rate

$43.02 – $52.83

How To Apply

Qualified applicants are invited to apply using our online application system by July 21, 2023. Please note all applicants must complete the online questionnaire specific to this position at the time they submit their resume and cover letter in order to be considered. Proof of qualifications will be requested at the interview stage.

The City of Guelph is an equal opportunity employer that values diversity in the workplace. We are therefore happy to accommodate any individual needs in keeping with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If you require an accommodation in order to participate in the hiring process, please contact us to make your needs known in advance.

Personal information collected through the recruitment process will be used solely to determine eligibility for employment. We thank all candidates in advance; however, only those being considered for an interview will be contacted.