Contract Administrator Analyst Jobs

The Opportunity:

We are looking for a knowledgeable and reliable Analyst, Contract Administrator to join our mining clients’ operations in Sudbury, Ontario. This is a remote/ hybrid contract position. The work schedule is Monday to Friday, 40 hours per week.

The Analyst, Contract Administrator will provide contract coordination services to follow the Clients’ corporate guidelines, procedures, values, principles, and policies. Additionally, the Analyst will be responsible for the daily administration and tracking of the project’s contracts in the following areas: services, material requisitions, field material request and contracts. The role will coordinate the development and issuance of RFP, contractor’s mobilization, execution, and administration of the contracts during the project period., The key objective will be to guarantee compliance, to minimize the operating and financial risk and manage resources for the effective and efficient contract execution while working closely with the Procurement, Engineering, Health & Safety, Construction teams and all others Project areas.

Accountabilities:

• Maintain relevant information to refute potential claims.
• Lead the preparation of the RFP package and technical evaluation prior to award.
• Mentor junior contract administrator team members.
• Support Engineering and/or Construction in assessing the performance of the vendor/contractor through the use of key performance indicators and audits.
• Perform contract close-outs in a timely manner.
• Maintain tracking logs for deliveries, mobilization, claims, warranty, issues and changes.
• Conduct kick of meetings ensuring that all team members are conversant with Owner and Contractor obligations as stipulated in the Contract.
• Ensure financial controls processes are enforced in accordance with best practices and governance requirements.
• Strictly control modifications to the contracts, negotiating requests for modifications, claims and litigation, if necessary
• Establish change order claims and warranty registers.
• Track and report on payment KPI’s; take action to improve where required.
• Provide input to procurement in developing sourcing strategies.
• Support contractor mobilization, manpower ramp-up, equipment training, certification and sign off.
• Implement contract management processes and procedures; develop recommendations to improve procedures and controls to ensure best business practices are implemented.
• Prepare and issue contract documents for signature with the input from other Project functions.
• Reconcile pro-forma invoicing; validate invoicing charges to ensure compliance with commercials terms and facilitate on time payment.
• Manage the Change management process and tracking.
• Manage the and expedite bid technical analysis and clarification requests.
• Manage all contractual documentation, maintain progress meeting minutes.
• Forecast, plan, and manage contractual services, according to targets and direction from the project team.
• Ensure compliance of all the Contracts related matters with Corporate, legal, Project Delivery System (PDS), ethics, regulatory, insurance, finance, tax, and Health and Safety (HSE) requirements regarding procurement related issues.
• Ensure the assembly and maintenance of contract records for the purpose of administering contracts.
• Support all activities associated to contracts strategies during feasibility studies (FEL3) and execution.

Requirements:

Education:

The ideal candidate will possess:

• Certification in a professional association SCMP is an asset.
• An Undergraduate Degree or equivalent relevant experience.

Experience:

• 3+ years’ experience in contract processing and administration in mining or heavy industry setting.
• Experience in providing contract coordination services.

Knowledge and Skills:

• Detail-oriented and research driven individual.
• Strong analytical and problem-solving skills.
• Complete knowledge of contract laws and pertaining legal guidelines.
• Excellent and negotiation skills.
• Proficiency in Microsoft Office tools.
• Principles and practices of contract preparation and administration.
• Power BI experience and knowledge would be an asset.

How to Apply:

Interested applicants can forward a resume and cover letter to [email protected]. Please include the job title in the subject line.