Site Administrator Jobs

About Us

Since 1934, E.S. Fox Limited (ESFL) has set the standard for Safety and Quality Assurance. With over 3 million person-hours annually, we self-perform Structural, Mechanical, Electrical, Sheet Metal and Refrigeration services. E.S. Fox Nuclear Services have been providing fabrication and construction services the nuclear power industry for over 50 years. ESFL Nuclear Services aims to be the provider of choice. Our focus on Safety, Excellence, Continuous Learning & Improvement, Respect, Relationships and our Corporate Social Responsibility continues to keep us close to our clients.

ESFL Nuclear Services has offices in Oshawa/Bowmanville and Kincardine along with on-site locations at the OPG, Bruce Power Nuclear Generating Stations, and Canadian Nuclear Laboratories. ESFL Nuclear Services provides a full spectrum of Engineering, Procurement and Construction (EPC) services, in addition to maintenance and manufacturing services, fit to meet the growing requirements of the global nuclear power industry.

With over 800 weld procedures and 45 certifications that are audited by ISO, CSA, ASME, TSSA and CWB, ESFL continues to be a leader in the supply of quality nuclear fabrications for projects all over the world. As nuclear power generation evolves and transitions to Small Modular Reactors (SMRs), ESFL will retain the capability to provide design support for manufacturing, factory fabrication, shipping and logistical solutions, technical services and field construction.

With a strong commitment to health, safety and the protection of the environment, ESFL Nuclear Services has earned a reputation as a people-first, environmentally conscious and socially responsible nuclear services provider.

E.S. Fox Limited is looking for a dedicated, results-oriented, and professional Site Administrator to join our team to support Canadian Nuclear Laboratories projects. The location for this position will be in Chalk River, ON.

What We Offer

A rewarding career opportunity in the thriving nuclear industry. We provide great benefits including a comprehensive health and dental benefits package, Group RSP, as well as competitive compensation.

Summary Of The Role

The Site Administrator is responsible for the initiating and coordinating of site services, and administration functions for the Chalk River project.

Key Responsibilities

• Other administrative duties, as required
• Greets construction site visitors and provides support as necessary
• Arranges, organizes and participates in meetings, as directed
• Coordinates collection and preparation of project-related records and reports
• Performs reception duties, as required
• Uses various software applications, such as spreadsheets, relational databases and statistical packages to assemble, manipulate and /or format data and/or reports
• Administers site operating practices such as record keeping systems and document control
• Performs such other and reasonable duties or responsibilities as may be required to maintain an effectively functioning site office
• Performs variety of administrative duties using different systems or procedures
• Operates office equipment including computer, fax, and photocopier
• Exercises administrative judgement and assumes responsibility for decisions, consequences and results having an impact on staffing, costs and/or quality of service
• Records and files service and change orders
• Prepares site supply inventory and coordinates site supplies for purchase
• Provides and receives information to and from client, suppliers, and project team members
• Compiles and maintains records of business transactions and office activities
• Performs photocopying duties of important documentation and file appropriately
• Opens and routes incoming mail, answers correspondence and prepares outgoing mail distribution and various couriers
• Ensures responsibilities and accountabilities are carried out in a safe manner in accordance with E.S. Fox Limited safety policy/procedures, ISO 18001 standards and OHSA requirements

Knowledge And Education Requirements

• Strong working abilities with Microsoft Office programs including: Word, Excel, and Outlook
• Three (3) years' experience working in an administrative capacity in a manufacturing or industrial environment is preferred
• Previous administrative experience within a construction-site environment is preferred
• College Diploma in an Administrative Discipline or Business Administration

Personal Attributes

• Team player
• Personable and professional
• Strong verbal and written communication skills
• Learns quickly
• Performs well in a fast-paced environment
• Results oriented
• Well organized and self motivated
• Self starter
• Reliable and punctual

E.S. Fox Limited is an equal opportunity employer committed to providing an inclusive workplace. We will accommodate applicants with disabilities throughout the recruitment and selection process. Please advise Human Resources to ensure your accessibility needs are accommodated throughout this process.