Payroll/Ap Administrator - 18 Month Contract

Louis W. Bray Construction Limited is a well-established Heavy Civil Construction Contractor that has continually built on its solid reputation throughout Ontario since 1972.
We are seeking a full-time temporary Payroll/AP Administrator to work in our accounts payable/finance team. The duration of this opportunity is expected to be 18 months. This fast-paced position requires excellent customer service skills, multitasking and a strong commitment to quality and attention to detail.
The office is in Vars, Ontario, near the East end of Ottawa. A vehicle is required to commute to and from work.
Responsibilities
Payroll – Bi-weekly

• Review and verify payroll documentation and payroll-processing output, and analyze transactions for completeness, accuracy and compliance with the company’s policies and procedures.
• Balance payroll register at year-end for employee T4/T4a slips production.
• Calculate/review taxable benefits at year-end.
• Record and Audit monthly benefits deductions from employees.
• Ensure payroll is processed correctly in a time-efficient manner.
• Communicate with employees and their managers when pay documentation is incomplete or does not adhere to established payroll practices.
• Ensure all personnel files and employment data are kept strictly confidential.
• Review, investigate and resolve payroll discrepancies.
• Record and remit monthly retirement plan contributions.
• Manage the input, calculation and collection of all necessary payroll data, including timecards, vacation and other leave requests.
• Calculate, prepare, and remit payroll tax remittances for employee and employer portions – WSIB, EI, EHT, CPP, and Source withholding taxes.

Accounts Payable

• Prepare and/or assist with vendor payments.
• Commute to our local bank for Bank deposits as required.
• Generating various financial reports on job costs, vendors, and expenses.
• Preparing journal entries as required.
• Other duties as required within the finance team.
• Accounts payable invoice entry, vendor statement review, maintaining vendor relationships.

Qualifications

• Effective and clear English communication skills.
• Must be able to follow verbal and written instructions.
• Minimum intermediate Excel skills: formulas, data formatting, pivot tables, and data filtering.
• Demonstrated organizational and multi-tasking skills.
• Must work with numbers quickly and accurately and concentrate for extended periods paying close attention to detail.
• Ability to organize and prioritize/re-prioritize tasks on an ongoing basis.
• 2+ years’ experience with Accounts Payable, preferably in a job cost and fast-paced environment.
• 2+ years’ Canadian payroll experience in a mid-sized company using automated payroll processing.
• Must be able to analyze and proofread data and work independently on routine tasks.
• Experience with Accounts Payable – preferably in a job cost and fast-paced environment.
• Software savvy – the ability to learn new software platforms/systems.

Assets

• Advanced Excel skills: automation to process and create reports on large volumes of data, short-cuts.
• Experience with Vista ERP