Specialist, Marketing Vendor Management - 18 Month Contract

Position Summary

This position is primarily responsible for managing BQMS (Bidding and Quotation Management System) which is a system to award vendors for Marketing activities within the boundaries of expenditure set-up by the management. The position is required to review Marketing requests to start work, evaluate all requests as a bid or quote based on BQMS guidelines and make a decision on the vendor selection of bidding projects. Also this role is responsible for providing training to divisional project owners as well as outside vendors. This role will also perform, functional tests to ensure the interface among various systems (BQMS and GERP). As BQMS is a system for marketing expense management, this role involves supervising and processing accrual creations (EO) as well as payment release to ensure all steps are executed within a proper time line and is compliant to the company guidelines. The position will be required to recommend internal improvements, if any, that may include operational enhancements. The position will also be the super user of the system to work closely with MIS and HQ for any system testing and/or error reporting.

Role and Responsibilities

BQMS Administration and Marketing Cost Analyst (70%)

• Review Marketing project requests and examine appropriate vendors by open bidding or quotation
• Ensure the budget is secured through approval (ensure the standard steps are enforced Aid vendors to submit the bids or quotes within the planned timeline Review documents submitted by vendors to ensure that the winning bid is selected based on the best of interest of SECA (eg. Cost effectiveness/saving, content, capability, etc.) · Analyze the bids with historical marketing spend and current market trend to ensure cost efficiency · Co-work with project owner to finalize the winning bid and submit for approval Prepare monthly report on BQMS statistics (bidding, quotation, contract and delivery confirmation, etc.) to Management Conduct monthly analysis and evaluation of BQMS related data Manage contract change when original approved-contract needs to be altered due to revised work scope Any Ad Hoc report requested by Management for BQMS Marketing

BQMS Power User and System Optimization (30%)

Manage and update BQMS Master Data (e.g. BQMS exempted vendor list)

Manage and update BQMS Master Data (e.g. BQMS exempted vendor list)

Lead BQMS / Procurement audit requests collecting data for review

Provide training to internal users (Project Owner) as well as external users (Vendors) of BQMS

Identify and resolve process issues and provide recommendations for improvement

Troubleshoot issues that arise with BQMS system for vendors and internal users

Act as a liaison between NAHQ and/or HQ for system improvement inquiries (IT VOC)

Risk manage by monitoring post contract BQMS steps (Execution → Delivery Confirmation → Invoicing → Payment) are executed in timely manner and follow up with each stake holders.

Education/ Knowledge/ Experience

Education: University degree (Business Administration, Commerce or Accounting) preferred

Knowledge: · Experience with an ERP systems (preferably SAP) an asset ·

Excellent written and oral communication and presentation skills

Previous experience in financial analysis

Demonstrated initiative with proven problem solving/analytical skills

Strong Microsoft Office skills with emphasis on Advanced Excel skills

Experience 2 - 3 years of related finance planning and/or accounting experience preferred

Experience with an ERP systems (preferably SAP) an asset

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