Payroll Assistant - Temporary Fulltime - 12+ Month Contract

Exceptional Care–Exceptional People

The Brant Community Healthcare System is a two-site Community Hospital located in Brantford and Paris, Ontario.

• The Willett in Paris is an urgent care centre with transitional beds
• The Brantford General is an acute care hospital

By choosing to work at Brant Community Healthcare System (BCHS), you are joining an organization with more than 130 years of making a positive difference in the lives of the people we serve throughout our communities. We value Care, Accountability, Respect and Equity and are working together to build a healthier community!

Why Choose BCHS?

• Casual, part-time and full-time positions (4 on 5 off for full-time nurses)
• Discounted onsite parking (no shuttles or waiting lists)
• Predictable work locations
• HOOPP Pension Plan
• Wellness matters; our Employee Assistance program is free and confidential to all employees and family members.
• Ongoing infection and prevention control measures, education, appropriate PPE and support available to all employees.
• Tuition Reimbursement (Centralized Education Fund)
• Support 24/7- you’re not alone (managers on call, physicians, allied health and support staff).

Position Summary

Reporting to the Manager of Finance, the payroll assistant is responsible for the regular bi-weekly payroll processing. The payroll assistant works as part of a team to ensure payroll is completed in an accurate and timely fashion while maintaining established Hospital standards and representing the service at all times professionally and courteously.

Primary Responsibilities

• Maintenance of employee payroll files
• Safety (patient, worker & workplace) is a BCHS Corporate Priority. The successful applicant will demonstrate good stewardship in identifying, reporting and mitigating unsafe acts or conditions.
• Preparation, reconciliation and distribution of T4 slips.
• Telephone/ E-mail/Voice-mail communication and correspondence as requested.
• Reconciliation of payroll-related accounts.
• Processing of manual and special payments.
• Preparation, reconciliation and timely remittance of payroll deductions.
• Investigation, analysis and year-end reporting of employee pension contributions.
• Reconciliation of pay registers and bank transfers.
• Distribution of employee pay statements.
• Responsible for ensuring timely investigation and resolution of all payroll inquiries.
• Process new hires, transfers, terminations, retirements, rate and benefit changes.
• Data input of time sheets and pay adjustments.
• Administration of pay garnishments.
• Preparation of Record of Employment (ROEs).
• Timely posting of pay to the general ledger and transfer of funds.
• Ensure accurate calculation and payment of supplements, retroactive and vacation pays.

Education Requirements

• Certified Payroll Practitioner (Canadian Payroll Association)

Mandatory Qualifications

• Excellent communication and customer service skills
• Adaptable to change and performs well under stress
• Minimum Two (2) years of payroll experience
• Experience with Meditech HRIS is an asset.
• Apply critical thinking to payroll-related issues and devise solutions
• A high level of speed and accuracy in processing payroll transactions
• Demonstrated proficiency in Accounting, Microsoft Excel, Word and Outlook.
• Minimum Two (2) year business diploma or degree in Accounting or a related field.
• Excellent interpersonal and organizational skills
• Ability to prioritize to meet absolute deadlines in a fast-paced environment
• Understanding of MIS Guidelines an asset

Additional Information

Effective September 7th, 2021, all applicants must provide proof of two doses for full vaccination against Covid-19 (in the form of watermark receipts from the provincial portal) or provide written proof of a medical or religious reason for not being fully vaccinated as per Organization Policy, Covid-19 Immunization and Management.

The Brant Community Healthcare System (BCHS) is an equal-opportunity employer committed to employment equity and diversity in the workplace. We welcome applications from women, Indigenous persons, members of racialized groups, visible minorities, persons with disabilities, persons of all sexual orientations and persons of any gender identity or gender expression.

Brant Community Healthcare System is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted, and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request.

To ensure there is equal opportunity during the recruitment and selection process, please contact your Recruiter to discuss accommodation.