Engineering Contract Administrator Jobs

Experience in an administrative role is an asset.

Experience in logistics is an asset.

Mining industry experience is an asset.

Strong interpersonal and communication skills (written and verbal) with the ability to communicate clearly.

Demonstrated ability to proactively analyze requirements, prioritize and source solutions in an effective and efficient manner.

Position Responsibilities (including but not limited to):

·Bachelor’s degree in business or equivalent experience

·Experience in interpreting and administering contractual documents

·Knowledge and understanding of the Great Lakes and St. Lawrence Seaway system is an asset

·Knowledge of the billing process is an asset

·Effective communication (verbal and written) skills

·Exceptional interpersonal and customer service skills

Ability to multi-task and highly organized (time-management, fast paced project environment).

Collaborates with Project Managers, Project Controllers and the Canadian, US and international Supply Chain and Logistics teams.

DEC in Finance or Administration.

5-year experience as a contract administrator in a multi-currency environment.

Strong knowledge of SAP (including SD and PS module) and Excel.

Strong conceptual and analytical skills.

Negotiate commercial items, support change order management and invoicing accuracy in line with agreement requirements

Experience with ERP computer systems such Maximo or JD Edwards) and/or contract management computer systems such as Ivalua.

Strong Microsoft Office skills (in particular, Word and Excel)

Minimum of 10 years of project related experience with focus on construction or fabrication agreements

Good verbal and written communication skills

Provide post-award administration for Agreements.

Exceptional project management and organizational skills to execute time-sensitive deliverables.

3+ years of commercial management experience working with commercial contracts, preferably supporting construction, EPC, or energy organizations.

Ensuring the accurate implementation of cross-functional contractual requirements such as legal, Health Services and Environment (HSE), insurance, credit, tax, and finance.

At least 2 years of experience as a Paralegal.

Being Responsible for supporting commercial and contract-related aspects of assigned projects in Canada, and the USA.

Familiar with Unit Price T&M and Lump Sum contracts.

At least three years experience in legal, technology, procurement or contracting (any equivalent combination of education and experience will be considered).

Support managers throughout the project life cycle, from proposal writing to system delivery, including the warranty period.

Review customer requirements, as well as terms and conditions of RFPs and new contracts.

College or university education in legal, business or administrative field.

Ability to meet tight deadlines in a fast-paced environment and manage multiple priorities in parallel.

Excellent writing and verbal communication skills.

Bachelor’s degree in business, engineering, supply chain management, construction management or related

Strong organization, time management, and attention to detail

At least 1-3 years’ experience in an engineering and/or construction related role required

General knowledge of database utilization

Strong interpersonal, written, and verbal communication skills

Purchase the highest quality materials at the lowest possible cost in correct amounts per specifications and drawings

Coordinate calls between candidates and client managers

Manage multiple competing priorities using a highly organized approach and with professionalism

Possess excellent communication skills, both written and verbal

Have working knowledge of Microsoft Office software

Interested in learning new skills and growing career

Prepare and post job descriptions to the Vaco career website

Maintain internal information management database

Diploma or degree in Business Administration, HR or equivalent combination of education and experience

Experience in dealings with Government Contracts or working knowledge of applicable Crown contract policies & practices would be an asset;

Provide administrative support to Contract Managers

Minimum 2 years' experience in a Customer Service or Administration role, preferably within an SAP environment.

Excellent organizational skills and high attention to detail combined with focus on deadlines and ability to drive things to completion.

Perform project management in support of the team.

Ensure the use of good practices in project management, in a context of the continuous improvement and standardization of working methods.

Education and experience in engineering, physics or other relevant disciplines.

Manage the team to ensure the financial success, quality, and project timetables, and team spirit.

Bilingualism (French/English) and excellent written and spoken communication skills.

Oversee the execution of the projects through project reviews.

Administration of our Video Management System

Content Management System: WordPress preferred

Manage our support ticketing system

3+ years of experience in server administration, build and maintenance of highly available cloud architectures

Should have extensive experience with Amazon Web Services in a clustered and load-balanced environment

Cloud: AWS experience is required, GCP is a plus

Maintain contractual records and documentation, contractual changes and other documents for all projects that come through the Contract Management System.

Assist in the development and implementation of (a) procedures for contract management and (b) administration in compliance with company policies.

Handle certain communication with external legal counsel and work with legal counsel to coordinate contractual requirements.

Excellent analytical and problem-solving skills.

Excellent verbal and written communication skills

Strong liaising and networking skills

Preferable experience with SAP, and/or similar ERP systems experience using business process management software

Effective communication and customer service skills as this position requires direct contact with internal and external customers or third-party carriers

Experience working within a dispatch or warehouse environment would be preferable

Excellent customer service, communication, teamwork, and interpersonal skills

Benefits and perks are dependent upon role and status and are subject to change at the sole discretion of the company.

Daily reporting and ongoing verification/compilation of paperwork

Implement contract management processes and procedures; develop recommendations to improve procedures and controls to ensure best business practices are implemented.

Manage the Change management process and tracking.

Power BI experience and knowledge would be an asset.

Manage the and expedite bid technical analysis and clarification requests.

Support contractor mobilization, manpower ramp-up, equipment training, certification and sign off.

Forecast, plan, and manage contractual services, according to targets and direction from the project team.

Must have 9+ years of contract management experience (those with less experience will be considered at an appropriate hourly rate)

Claims in commercial management an asset

Previous experience managing post award contracts an asset

Find out more at www.matchboxhr.com

Engineering & Project Management Projects:

a)Providing administrative support to ongoing engineering and project management initiatives, including documentation management, reporting, and coordination.

Knowledge of relevant building technology products is a strong asset.

b)Coordinating interview setups, scheduling interviews with candidates and managers.

c)Managing job offer requests and communication with HR for contract issuance.

A great working environment with opportunities for advancement

Strong knowledge and administrative experience with various CCDC construction contracts.

Knowledge and experience with Newforma or Fieldwire software for site review reports and punch lists are preferred.

Knowledge and experience with Newforma and Procore database contract administration workflows.

Act as the prime liaison between Construction Managers/General Contractors, Clients/Owners, and Architect/Engineering (A/E) teams during the Construction Phase of Work.

Report regularly to the Manager of Contract Administration, outlining the status of job cost control, scheduling issues, and general progress.

6+ years of experience in a Contract Administrator role

Responsible for employee data management in the payroll system, including data entry

Responsible for new hires, changes, terminations and benefits administration

Experience in office administration and payroll is preferred

Excellent verbal and written communication skills are essential

Review and verify Payroll data.

Prepare and issue ROE's, prepare T4's

Experience in the review, analysis, negotiation, and resolution of construction claims.

Post-Secondary Education in Civil Engineering (Bachelor’s degree, or Civil Engineering Technology Diploma)

10+ years post-graduate experience - minimum 5 years as lead contract administration on water/sewer projects.

Strong communication skills, both oral and written.

Excellent problem-solving, decision-making, and teamwork skills.

Excellent organizational and prioritization skills are a must.

Will also consider knowledgeable trade professionals with significant construction supervisory related experience

Minimum 6 years' experience in engineering/construction working on site and buildings projects

Prior experience working on civil and building projects

Strong interpersonal and communication skills

Leads the construction phase of MH buildings and facilities engineering projects on behalf of the project design team

Responsible for leading construction administration tasks on projects