Contract Services Administrator Jobs

Minimum 10+ years of prior contracts management experience in an EPC/EPCM, mining, or heavy industry environment.

Bachelor's degree in Business, Supply Chain, Engineering, Construction Management, Business law or equivalent experience.

Monitor contract compliance, review of schedule adherence, lead all contract change management activities (site instructions, drawing transmittals), claims avoidance.

Solid communication and presentation skills

Knowledge of the Canadian Bidding Law is required.

Investigate and resolve invoicing issues and close-out of subcontracts.

Attention to detail, well-organized and effective time management skills.

Employee Assistance Program that offers services such as free counselling services and other benefits

Data entry related to contracts/jobs/treatment setups

Great benefits - Medical, Dental, and Vision, Employer-matched 401(k)

Experience in similar administrative role.

Fantastic Tuition Reimbursement benefits & Scholarship Programs (for FT Colleagues)

Perform construction management/construction inspection assignments or site visits of on-going microtunneling and tunnel construction work.

Manage tasks with responsibility for technical quality, risk management and client relations during project execution.

Aldea Engineering Services Ltd. (Aldea) provides expertise in design and construction management of tunnels and underground structures.

Assisting the Contract Administrator/Project Manager in preparing Payment Certificates, Contract Change Orders, Change Directives, Meeting Minutes, RFQs, RFI responses as required.

Manage tasks to comply with established scope of work and fee estimates

GTA and North American experience strongly preferred.

5 years experience using or administrating database-driven workflow products and/or financial management software

Assist in developing and updating change management processes, with a focus on increased efficiency and turn-around time

Demonstrate proficiency with the product and translate client requirements to capabilities of the software

Strong knowledge of accounting systems, practices, and terminology as relevant to our product offerings (outbound files that load into accounting systems)

Ability to influence and be effective with the senior leadership team and the project management team

Act as an internal technical product knowledge resource in collaborative training, testing and troubleshooting activities team members and cross-functionally

5 years experience using or administrating database-driven workflow products and/or financial management software

Assist in developing and updating change management processes, with a focus on increased efficiency and turn-around time

Demonstrate proficiency with the product and translate client requirements to capabilities of the software

Strong knowledge of accounting systems, practices, and terminology as relevant to our product offerings (outbound files that load into accounting systems)

Ability to influence and be effective with the senior leadership team and the project management team

Act as an internal technical product knowledge resource in collaborative training, testing and troubleshooting activities team members and cross-functionally

Experience in an administrative role is an asset.

Experience in logistics is an asset.

Mining industry experience is an asset.

Strong interpersonal and communication skills (written and verbal) with the ability to communicate clearly.

Demonstrated ability to proactively analyze requirements, prioritize and source solutions in an effective and efficient manner.

Position Responsibilities (including but not limited to):

Excellent opportunity for a recent graduate looking for HR experience!

Minimum of 1 year experience in an administrative role

Educational background in Human Resources is an asset

2-3 month contract, with possibility for extension

Monday to Friday, 8:30am - 5:00pm with a 1 hour lunch

Support team with special projects

·Bachelor’s degree in business or equivalent experience

·Experience in interpreting and administering contractual documents

·Knowledge and understanding of the Great Lakes and St. Lawrence Seaway system is an asset

·Knowledge of the billing process is an asset

·Effective communication (verbal and written) skills

·Exceptional interpersonal and customer service skills

Ability to multi-task and highly organized (time-management, fast paced project environment).

Collaborates with Project Managers, Project Controllers and the Canadian, US and international Supply Chain and Logistics teams.

DEC in Finance or Administration.

5-year experience as a contract administrator in a multi-currency environment.

Strong knowledge of SAP (including SD and PS module) and Excel.

Strong conceptual and analytical skills.

Administer the onboarding experience for all union hires (Personal Support Work and Homemaker)

Partner directly with new hires on completion of their onboarding requirements through Dayforce including email, phone and zoom support as needed

Review and approve onboarding forms including information related to payroll set up, education verification and personal information

Administer pre-employment requirements including criminal record checks and employment verifications

1-2 years of recruitment or human resources administrative experience

Experience working with an ATS, Dayforce preferred

Negotiate commercial items, support change order management and invoicing accuracy in line with agreement requirements

Experience with ERP computer systems such Maximo or JD Edwards) and/or contract management computer systems such as Ivalua.

Strong Microsoft Office skills (in particular, Word and Excel)

Minimum of 10 years of project related experience with focus on construction or fabrication agreements

Good verbal and written communication skills

Provide post-award administration for Agreements.

• An understanding of Portfolio/Program governance (pipeline management, portfolio/program health, prioritization, resource planning/forecasting, budgeting, and strategic planning).

Office of the Deputy City Manager, Corp. Services and Chief Financial Officer

for an experienced and motivated individual.

Project Manager, Corporate Services (contract)

• University Degree in Finance, Economics, Commerce, Public Administration, Business Administration or suitable equivalent.

• Minimum of five (5) years' related work experience.

Exceptional project management and organizational skills to execute time-sensitive deliverables.

3+ years of commercial management experience working with commercial contracts, preferably supporting construction, EPC, or energy organizations.

Ensuring the accurate implementation of cross-functional contractual requirements such as legal, Health Services and Environment (HSE), insurance, credit, tax, and finance.

At least 2 years of experience as a Paralegal.

Being Responsible for supporting commercial and contract-related aspects of assigned projects in Canada, and the USA.

Familiar with Unit Price T&M and Lump Sum contracts.

Collaborate with project managers, architects, designers, and external stakeholders to ensure contract requirements and deliverables are understood and adhered to.

Bachelor's degree in Architecture, Engineering, Construction Management, or a related field.

Proficiency in contract management software and Microsoft Office suite.

Prepare and administer contracts, change orders, and project documentation, ensuring compliance with company policies and legal requirements.

Proactively manage project timelines and milestones, anticipating and addressing any potential delays or issues that may arise.

Minimum of 6-8 years of experience in contract administration within the architecture and design industry.

At least three years experience in legal, technology, procurement or contracting (any equivalent combination of education and experience will be considered).

Support managers throughout the project life cycle, from proposal writing to system delivery, including the warranty period.

Review customer requirements, as well as terms and conditions of RFPs and new contracts.

College or university education in legal, business or administrative field.

Ability to meet tight deadlines in a fast-paced environment and manage multiple priorities in parallel.

Excellent writing and verbal communication skills.

Ensure proper update to inventory and asset management system.

At least 3 years of on-site desktop support and customer service support experience.

Must have solid experience with Windows 10 and macOS, especially in an enterprise environment.

Experience with supporting mobile devices (iPhones, Android Smartphones, and tablets) under MDM solution.

Experience supporting cloud-based IT environment (O365, GSuite, Box, SAP, Okta …etc.).

Experience supporting/solve in a SCCM and JAMF environment.

Bachelor’s degree in business, engineering, supply chain management, construction management or related

Strong organization, time management, and attention to detail

At least 1-3 years’ experience in an engineering and/or construction related role required

General knowledge of database utilization

Strong interpersonal, written, and verbal communication skills

Purchase the highest quality materials at the lowest possible cost in correct amounts per specifications and drawings

Coordinate calls between candidates and client managers

Manage multiple competing priorities using a highly organized approach and with professionalism

Possess excellent communication skills, both written and verbal

Have working knowledge of Microsoft Office software

Interested in learning new skills and growing career

Prepare and post job descriptions to the Vaco career website

Maintain internal information management database

Diploma or degree in Business Administration, HR or equivalent combination of education and experience

Experience in dealings with Government Contracts or working knowledge of applicable Crown contract policies & practices would be an asset;

Provide administrative support to Contract Managers

Minimum 2 years' experience in a Customer Service or Administration role, preferably within an SAP environment.

Excellent organizational skills and high attention to detail combined with focus on deadlines and ability to drive things to completion.

Exceptional time management skills with the ability to prioritize and execute tasks quickly.

Support the scheduling and reporting requirements of projects by performing a variety of duties such as:

Three to 5 years experience in a similar role.

Strong written and verbal communication skills.

Proficient knowledge of Microsoft Office.

Outstanding customer service skills are essential.