Contract Services Administrator Jobs in City of St. Catharines, Ontario

·Bachelor’s degree in business or equivalent experience

·Experience in interpreting and administering contractual documents

·Knowledge and understanding of the Great Lakes and St. Lawrence Seaway system is an asset

·Knowledge of the billing process is an asset

·Effective communication (verbal and written) skills

·Exceptional interpersonal and customer service skills

Attention to detail, well-organized and effective time management skills.

Employee Assistance Program that offers services such as free counselling services and other benefits

Data entry related to contracts/jobs/treatment setups

Great benefits - Medical, Dental, and Vision, Employer-matched 401(k)

Experience in similar administrative role.

Fantastic Tuition Reimbursement benefits & Scholarship Programs (for FT Colleagues)

Perform construction management/construction inspection assignments or site visits of on-going microtunneling and tunnel construction work.

Manage tasks with responsibility for technical quality, risk management and client relations during project execution.

Aldea Engineering Services Ltd. (Aldea) provides expertise in design and construction management of tunnels and underground structures.

Assisting the Contract Administrator/Project Manager in preparing Payment Certificates, Contract Change Orders, Change Directives, Meeting Minutes, RFQs, RFI responses as required.

Manage tasks to comply with established scope of work and fee estimates

GTA and North American experience strongly preferred.

Excellent organizational skills with the ability to manage multiple assignments in order to meet deadlines

Must be certified or eligible for certification as an Engineering Technologist by O.A.C.E.T.T.

Demonstrated knowledge and ability to complete complex and very detailed payment certificates and associated spreadsheets

Advanced computer skills with MS Excel, Word and Outlook

Must have good communication skills

Excellent interpersonal & customer service skills, dealing with contractors and developers

Post-secondary education, graduation from an event management program would be a strong asset

Strong administrative, organizational, and time-management skills

Assist the Manager of Events related to reservations or administration of meetings and events

Work with external providers on hospitality requirements for accommodations and catering

A minimum of one year of relevant experience

Experience with a national association would be a strong asset

Implement contract management processes and procedures; develop recommendations to improve procedures and controls to ensure best business practices are implemented.

Manage the Change management process and tracking.

Power BI experience and knowledge would be an asset.

Manage the and expedite bid technical analysis and clarification requests.

Support contractor mobilization, manpower ramp-up, equipment training, certification and sign off.

Forecast, plan, and manage contractual services, according to targets and direction from the project team.

Will also consider knowledgeable trade professionals with significant construction supervisory related experience

Minimum 6 years' experience in engineering/construction working on site and buildings projects

Prior experience working on civil and building projects

Strong interpersonal and communication skills

Leads the construction phase of MH buildings and facilities engineering projects on behalf of the project design team

Responsible for leading construction administration tasks on projects

Escalate appropriately to management, accounts that remain as delinquent for further investigation.

Other duties as may be assigned from time to time by Management

Knowledgeable on relevant Collective Agreement and associated benefit plan.

PC proficient with strong knowledge of Microsoft Office (Excel and Word skills essential).

Direct funds and initiate appropriate payments for benefit fund expenses and member entitlements

Deals directly with participating employers, benefit plan members, union representatives and staff, and internal Consultants.

Efficient time management and organizational skills

3 - 5 years experience in a customer service or administration role with a record of continuous improvement

Strong and clear communication skills

Always wanting to learn and enhance your knowledge

You’re fluent in English, with excellent verbal and written communication skills

Competitive starting salary of $55,000

Professional Knowledge, Skills & Qualifications

1 to 2 years of Construction Site Inspection experience would be an asset, but not required;

Problem solving, project coordination skills and the ability to exercise independent judgement in dealing with technical matters;

Effective communication skills, both oral and written;

Strong interpersonal skills and the ability to secure cooperation from external parties;

Knowledge of AutoCAD and/or Civil 3D;

Excellent time management skills, prioritizing, multi-task, Strong attention to detail and problem solving

Prepares, coordinates and manages a wide range and variety of relevant documents ( WSIB, Insurance, Permits, Health and Safety Binders)

Maintains files and ensure that all relevant Health and Safety requirements are up to date

Manages certificates of insurance for suppliers

Must have prior office administrative experience

Excellent communication and organizational skills and ability to work with Estimators

1+ years of experience in a similar role

Experience with Union payroll a strong asset

Strong attention to detail, organizational skills, and ability to prioritize

Excellent communication skills- written, oral, comprehension

Excellent interpersonal skills, self-starter, collaborative

Perform time and attendance processing, interface with payroll system

Excellent time management skills – the ability to multi-task, plan, and prioritize work

Participate in the Leave process as determined by management.

2 - 4 years experience in benefit and retirement plan administration

Knowledge of a variety of benefit and pension plans

Knowledge of benefits impact to payroll

Point of contact and accountability for group benefits and retirement plans for residences within a given platform.

1-2 years of previous work experience in an Administrative or Receptionist role

Completion of a post-secondary education program is considered an asset

Strong communication skills (written and oral)

As the first point of contact for our guests act as an ambassador for the organization

Provide outstanding service and administrative support to all departments and stakeholders.

Take pride in ensuring the office environment, including the main entrance of the office is organized and inviting

Minimum 10+ years of prior contracts management experience in an EPC/EPCM, mining, or heavy industry environment.

Bachelor's degree in Business, Supply Chain, Engineering, Construction Management, Business law or equivalent experience.

Monitor contract compliance, review of schedule adherence, lead all contract change management activities (site instructions, drawing transmittals), claims avoidance.

Solid communication and presentation skills

Knowledge of the Canadian Bidding Law is required.

Investigate and resolve invoicing issues and close-out of subcontracts.

5 years experience using or administrating database-driven workflow products and/or financial management software

Assist in developing and updating change management processes, with a focus on increased efficiency and turn-around time

Demonstrate proficiency with the product and translate client requirements to capabilities of the software

Strong knowledge of accounting systems, practices, and terminology as relevant to our product offerings (outbound files that load into accounting systems)

Ability to influence and be effective with the senior leadership team and the project management team

Act as an internal technical product knowledge resource in collaborative training, testing and troubleshooting activities team members and cross-functionally

5 years experience using or administrating database-driven workflow products and/or financial management software

Assist in developing and updating change management processes, with a focus on increased efficiency and turn-around time

Demonstrate proficiency with the product and translate client requirements to capabilities of the software

Strong knowledge of accounting systems, practices, and terminology as relevant to our product offerings (outbound files that load into accounting systems)

Ability to influence and be effective with the senior leadership team and the project management team

Act as an internal technical product knowledge resource in collaborative training, testing and troubleshooting activities team members and cross-functionally

Experience in an administrative role is an asset.

Experience in logistics is an asset.

Mining industry experience is an asset.

Strong interpersonal and communication skills (written and verbal) with the ability to communicate clearly.

Demonstrated ability to proactively analyze requirements, prioritize and source solutions in an effective and efficient manner.

Position Responsibilities (including but not limited to):

Excellent opportunity for a recent graduate looking for HR experience!

Minimum of 1 year experience in an administrative role

Educational background in Human Resources is an asset

2-3 month contract, with possibility for extension

Monday to Friday, 8:30am - 5:00pm with a 1 hour lunch

Support team with special projects

Ability to multi-task and highly organized (time-management, fast paced project environment).

Collaborates with Project Managers, Project Controllers and the Canadian, US and international Supply Chain and Logistics teams.

DEC in Finance or Administration.

5-year experience as a contract administrator in a multi-currency environment.

Strong knowledge of SAP (including SD and PS module) and Excel.

Strong conceptual and analytical skills.

Administer the onboarding experience for all union hires (Personal Support Work and Homemaker)

Partner directly with new hires on completion of their onboarding requirements through Dayforce including email, phone and zoom support as needed

Review and approve onboarding forms including information related to payroll set up, education verification and personal information

Administer pre-employment requirements including criminal record checks and employment verifications

1-2 years of recruitment or human resources administrative experience

Experience working with an ATS, Dayforce preferred

Negotiate commercial items, support change order management and invoicing accuracy in line with agreement requirements

Experience with ERP computer systems such Maximo or JD Edwards) and/or contract management computer systems such as Ivalua.

Strong Microsoft Office skills (in particular, Word and Excel)

Minimum of 10 years of project related experience with focus on construction or fabrication agreements

Good verbal and written communication skills

Provide post-award administration for Agreements.

• An understanding of Portfolio/Program governance (pipeline management, portfolio/program health, prioritization, resource planning/forecasting, budgeting, and strategic planning).

Office of the Deputy City Manager, Corp. Services and Chief Financial Officer

for an experienced and motivated individual.

Project Manager, Corporate Services (contract)

• University Degree in Finance, Economics, Commerce, Public Administration, Business Administration or suitable equivalent.

• Minimum of five (5) years' related work experience.

Exceptional project management and organizational skills to execute time-sensitive deliverables.

3+ years of commercial management experience working with commercial contracts, preferably supporting construction, EPC, or energy organizations.

Ensuring the accurate implementation of cross-functional contractual requirements such as legal, Health Services and Environment (HSE), insurance, credit, tax, and finance.

At least 2 years of experience as a Paralegal.

Being Responsible for supporting commercial and contract-related aspects of assigned projects in Canada, and the USA.

Familiar with Unit Price T&M and Lump Sum contracts.

Collaborate with project managers, architects, designers, and external stakeholders to ensure contract requirements and deliverables are understood and adhered to.

Bachelor's degree in Architecture, Engineering, Construction Management, or a related field.

Proficiency in contract management software and Microsoft Office suite.

Prepare and administer contracts, change orders, and project documentation, ensuring compliance with company policies and legal requirements.

Proactively manage project timelines and milestones, anticipating and addressing any potential delays or issues that may arise.

Minimum of 6-8 years of experience in contract administration within the architecture and design industry.

At least three years experience in legal, technology, procurement or contracting (any equivalent combination of education and experience will be considered).

Support managers throughout the project life cycle, from proposal writing to system delivery, including the warranty period.

Review customer requirements, as well as terms and conditions of RFPs and new contracts.

College or university education in legal, business or administrative field.

Ability to meet tight deadlines in a fast-paced environment and manage multiple priorities in parallel.

Excellent writing and verbal communication skills.

Ensure proper update to inventory and asset management system.

At least 3 years of on-site desktop support and customer service support experience.

Must have solid experience with Windows 10 and macOS, especially in an enterprise environment.

Experience with supporting mobile devices (iPhones, Android Smartphones, and tablets) under MDM solution.

Experience supporting cloud-based IT environment (O365, GSuite, Box, SAP, Okta …etc.).

Experience supporting/solve in a SCCM and JAMF environment.

Bachelor’s degree in business, engineering, supply chain management, construction management or related

Strong organization, time management, and attention to detail

At least 1-3 years’ experience in an engineering and/or construction related role required

General knowledge of database utilization

Strong interpersonal, written, and verbal communication skills

Purchase the highest quality materials at the lowest possible cost in correct amounts per specifications and drawings

Coordinate calls between candidates and client managers

Manage multiple competing priorities using a highly organized approach and with professionalism

Possess excellent communication skills, both written and verbal

Have working knowledge of Microsoft Office software

Interested in learning new skills and growing career

Prepare and post job descriptions to the Vaco career website

Maintain internal information management database

Diploma or degree in Business Administration, HR or equivalent combination of education and experience

Experience in dealings with Government Contracts or working knowledge of applicable Crown contract policies & practices would be an asset;

Provide administrative support to Contract Managers

Minimum 2 years' experience in a Customer Service or Administration role, preferably within an SAP environment.

Excellent organizational skills and high attention to detail combined with focus on deadlines and ability to drive things to completion.

Exceptional time management skills with the ability to prioritize and execute tasks quickly.

Support the scheduling and reporting requirements of projects by performing a variety of duties such as:

Three to 5 years experience in a similar role.

Strong written and verbal communication skills.

Proficient knowledge of Microsoft Office.

Outstanding customer service skills are essential.

Bachelor’s degree in supply chain management, construction management, engineering or related; equivalent experience will be considered;

Thorough understanding of procurement and subcontract management is required;

Strong organization, time management, and attention to detail;

Negotiate terms and conditions of relevant agreements, understand prime contract requirements;

Experience in construction environment preferred;

Strong interpersonal, written, and verbal communication skills;

Administration of our Video Management System

Content Management System: WordPress preferred

Manage our support ticketing system

3+ years of experience in server administration, build and maintenance of highly available cloud architectures

Should have extensive experience with Amazon Web Services in a clustered and load-balanced environment

Cloud: AWS experience is required, GCP is a plus