Receptionist / Administration Assistant Jobs

Full time Receptionist / Administration Assistant

Job role includes but not limited too;

· Enthusiastically greet visitors & staff.

· Answering phone calls, transferring calls to other employees, taking messages, and occasionally placing orders

· Direct visitors to the appropriate person and office.

· Manage all office boardrooms, kitchen, & bathroom cleanliness with a daily. walkthrough and before and after every meeting to ensure they are presented in the best manner.

· Perform other clerical duties such as filing, photocopying, and transcribing.

· Manage and organize meeting requests, book boardrooms.

· Process Invoices that are received via email and mail from vendors

· Call vendors for pickup or mailout

· Maintain the digital database

· Occasional organizing of cabinets or creating new folders as needed

· Shopping for supplies or items as requested (ex. Coffee)

· Supply ordering through Staples

· Receive, sort and process daily mail.

· Accounting assistant duties

You need to be able too;

· Work in a fast paced, deadline-oriented environment

· Ability to work in a team as well as individually

· Expertise with Excel, Word, Office 365, Outlook, and Sage 100

· Attention to detail

· Be open to new ideas and flexible

· Creative and contribute to the team with your own ideas

· Ability to manage multiple workflows and tasks concurrently.

· Prioritize workflows and deadlines

· Manage deadlines for completion of assigned tasks.

· Adapt to changing job requirements and direction from multiple sources.

· Communicate professionally through verbal and written methods.

You also need to have;

· Minimum of 1 year experience

· Strong communication and interpersonal skills

· You need to have a professional attitude with excellent organizational, communication, prioritization, multi-tasking, time management, problem-solving skills.

· A second language is not required.

· You should have high standards for your work.

· You are strongly motivated to learn, eager to meet (or exceed) basic requirements, have good tolerance to stress/pressure

· You embrace and manage change, continually improve processes and maintain confidentiality.

· You have a positive nature.

We will give you;

· Flexible work schedule

· Health and dental benefits

· Inclusive work environment

· Friendly, Family orientated working environment

· Profit sharing program

· Events and activities

· Full time position

· Monday to Friday

· Start date is June 5, 2023

We thank all applicants for their interest; however only those selected for an interview will be contacted. No telephone or agency inquiries please.

Job Types: Full-time, Permanent

Benefits:

• Flexible schedule
• Extended health care
• Company events
• Casual dress
• Disability insurance
• Profit sharing
• Tuition reimbursement
• On-site parking

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person