Administrative Assistant (Indigenous) Jobs

Our client is seeking an experienced ADMINISTRATIVE ASSISTANT located in CALGARY, ALBERTA on Tsuut'ina Nation.

• This role reports to the Manager, Human Resources with a team oversight from the Facilities Team Lead.

Job Summary

The Administrative Assistant is responsible for providing clerical and administrative support in order to ensure efficiency and effectiveness within the office. The candidate will have a strong work ethic, be collaborative, professional, adaptable, positive and interested in their work. This role will be on-site in the Tsuut’ina Nation office and will not be eligible for hybrid or remote working arrangements.

General office hours are from 8:00 a.m. to 5:00 p.m. Monday through Friday, and the required schedule for the Administrative Assistant will be from 9:00 a.m. to 5:00 p.m. The standard schedule is a 7-hour work day, plus a 1-hour unpaid lunch break, occasional pre-authorized overtime may be required to meet business needs. The successful candidate must have a reliable means of transportation to/and from the Tsuut’ina Nation office.

• Indigenous candidates will be prioritized***

To Be Successful In This Role

• Positive, hard-working mentality.
• Strong team player mentality
• Strong communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties.
• Excellent organizational and problem-solving skills and the ability to be resourceful and work with minimal instruction or supervision.
• Being organized, with high attention to detail and accuracy when completing tasks.
• Being proactive and taking initiative in anticipation of next steps.

Responsibilities

• Co-ordinates the scheduling of offices and boardrooms by utilizing the Firm’s boardroom bookings software.
• Processes Canada Post and internal mail daily, includes collecting items from our external mail box;
• Performs other clerical duties, as assigned.
• Organizes, manages and assists with photocopying jobs and other administrative requests;
• Keeping a record of all incoming and outgoing courier mail;
• Acts as first point of contact for visitors to the Firm at the Reception desk. Greets all visitors and directs them to the waiting area in reception. Contacts appropriate Firm member to announce the visitor’s arrival.
• Actively monitor kitchen throughout the day to ensure a full stock of firm provided amenities, maintaining tidiness and ensuring pristine cleanliness;
• Performs reception area opening and/or closing procedures;
• Contacting Property Management if any premises repairs or maintenance are required;
• Provides timely responses to boardroom booking requests which may be made via telephone or e-mail from members of the Firm.
• Answers incoming calls to the Firm through MS Teams, screens and forwards calls, as appropriate. Provides general Firm information to callers, as required.
• Routinely emptying recycling bins at workstations and offices;
• Office packing, cleaning, organizing and logistics support for ad hoc office moves, as required;
• Provides administrative support with respect to all reception, MS Teams and boardroom booking functions at the office;
• Ordering catering, and ensuring boardroom set up and maintenance for meetings;
• Active member of the Fire Warden/OHS Committee;
• Orders couriers and taxis for the Firm;
• Keeping office supply room tidy and fully stocked;

Skills And Qualifications

• Experience in a customer service driven environment is considered an asset;
• Previous experience in a professional services environment is considered an asset;
• Must write and speak English fluently;
• Knowledge of computer software including MS Word, Outlook and Excel.
• Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check, employment and educational verification.
• Completion of High School Diploma;
• Knowledge of operation and basic maintenance of major office equipment including photocopier, postage machine, colour printer and cerloxing (binding material) procedures;

Benefits At a Glance

• Transportation monthly subsidy
• Short and long term disability insurance
• Employee and family assistance program (EFAP)
• Wellness Subsidy and educational reimbursement
• Paid vacation and sick days
• Maternity/parental leave top up
• Personal days
• Opportunities to give back to your community through Firm initiatives
• Parking
• Group retirement savings plan with matching contributions
• Employee referral program
• A competitive salary and discretionary bonus program
• Flexible medical and dental benefits, including telemedicine services

Salary range starting at $42,000 (based on 7 hours a day) and up, depending on experience and qualifications

**We thank all applicants for applying, however only those considered for an interview will be contacted directly**