Administrative Assistant- Talent Management

Join the ranks of Stikeman Elliott, one of the most distinguished and respected corporate law firms in Canada. Our Toronto office is located in the heart of the financial district, with prime access to public transit, which makes it ideal for commuters. Voted one of the Best Employers in Canada for the past 13 years, Stikeman Elliott is always seeking to recruit the best and the brightest talents.

Supporting members of the Talent Management team this role is responsible for a full range of administrative support and various initiatives for legal professionals. The role of the Administrative Assistant encompasses a wide range of responsibilities, including performance management, onboarding/offboarding, recruitment of legal professionals, community involvement, and internal database systems management.

Principal Duties & Responsibilities:

• Coordinate and schedule appointments, meetings, and engagement events, while maintaining relevant information and preparing meeting materials.
• Expense management and preparation of expense vouchers, disbursements and submissions for all expenses into the Talent Management department.
• Support the Talent Management team in various projects, such as recruitment, onboarding/offboarding, performance management, engagement, community involvement, and diversity initiatives.
• Perform other assigned duties as required, within the scope of the position.
• Creates and manages electronic personnel files.
• Maintain electronic documents using platforms like InterAction, Intranet, iManage and Aderant/viDesktop, ensuring accuracy and adherence to firm policies and procedures.
• Responsible for the recognition and condolences program for legal professionals.

Job Specifications:

Education/Knowledge and Experience:

• Strong technical skills, including Microsoft Office and Outlook
• Minimum of 1 year working in a professional office environment in an administrative position

Skills and Abilities:

• Excellent judgment skills, with the ability to work with minimal supervision
• Excellent attention to detail and follow-up skills
• Willingness to work overtime during peak periods and flexibility regarding working hours to meet business requirements.
• Strong writing skills
• Confident and professional demeanor, demonstrating exceptional interpersonal and customer service skills.
• Diplomacy and discretion
• Strong organizational skills, with the ability to prioritize and multi-task in a fast-paced environment

Please Note: Our firm has a COVID-19 Vaccination Policy which requires all firm members to be fully vaccinated with a Health Canada approved COVID-19 vaccine. You will not be asked to disclose your vaccination status during the interview process. If you are offered employment, you will find a vaccination clause in your offer of employment providing that prior to commencing any employment with the Firm, you must be fully vaccinated for COVID-19 and provide proof of a Health Canada approved COVID-19 vaccination. The Firm will make reasonable accommodation efforts if you cannot be vaccinated due to medical, religious, or other grounds to the extent protected by applicable human rights legislation.

Stikeman Elliott is committed to accommodating people with disabilities as part of our hiring process. If you have special requirements, please advise Human Resources during the recruitment process.