Senior Hr Clerk Jobs

Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - HR Admin Clerk 4 (Gr7)

Job Title

Senior HR Clerk

Department

Administrative Support

Compensation Range

$4,460.00 - $4,686.00 CAD Monthly

Posting End Date

July 6, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

This position is located within a health-care facility, therefore, the successful candidate will be required to provide verification of full vaccination against Covid-19 provided prior to the start date, as required by a provincial health mandate.

Job Summary

Provides support to faculty members and general operations support to the faculty, staff, and students of the School of Nursing. Provides first point of contact in the School of Nursing office.

Organizational Status

Reports to the HR & Finance Manager. Interacts regularly with the faculty, staff, and students of the School of Nursing. Liaises with service providers from Human Resources, Faculty Relations, Payroll, and IT.

Work Performed

• Coordinates the annual review process for all staff
• Works with managers and UBC Human Resources to ensure staff positions are correctly classified and advertised, maintains the position management library for staff positions within the recruiting system
• Coordinates the semi-monthly timesheet process
• Advises management on terms and conditions of employment for non-union staff and on collective agreements for union staff, including limited interpretation (e.g. sick/vacation accruals, notice periods, posting deadlines)
• Oversees the Attendance Management Program for CUPE 2950, Non-Union Technicians/Research Assistants, and M&P staff and advising supervisors when action is needed
• Coordinates all staff recruiting processes, including Clinical Associates (responsibility is full cycle, including participation in interviews for some positions)
• Provides information to faculty and staff on current UBC human resources policies and practices, such as attendance and leave management, vacation and sick leave benefits
• Maintains personnel files for all staff and NBU faculty
• In consultation with HR & Finance Manager, develops, maintains and updates HR procedures for the School of Nursing on the intranet
• Performs other tasks related to the qualification and requirements of the job
• Develops, maintains and updates a procedural manual for the position
• Provides advice and assistance to employees and faculty members on HR issues (e.g., hiring process)
• Maintains staff vacation and absence records
• Tracks milestone events (probationary periods, term end dates, notice periods) and initiates action as appropriate on behalf of the supervisor;
• Initiates and processes Personnel Action Forms for all HR and Payroll functions, including verification of adequate funding and all backup documentation
• Welcomes and greets visitors, takes messages, and has general knowledge of nursing programs in order to respond to e-mail, telephone and in-person enquiries, responding or redirecting as appropriate.
• Organizes and conducts orientations for all new staff
• Provides backup for the Secretary to the Director

Consequence of Error/Judgement

Work requires fair amount of judgement, initiative, accuracy in dealing with administrative details, referencing departmental and University policies and procedures. Impact of error is considerable as incumbent would be dealing with sensitive, confidential information. Errors would jeopardize processes which can result in financial loss and cause embarrassment and negatively impact on the image of the Administration Office and the School as a whole.

Supervision Received

Work is performed independently under broad direction and objectives involving frequently changing priorities. Incumbent identifies and resolves problems relating to areas of responsibility and bring matters to the attention of the HR & Finance Manager as appropriate.

Supervision Given

No supervision is given.

Minimum Qualifications

High School graduation, plus two year post secondary diploma, plus four years of related experience, or an equivalent combination of education and experience.

Preferred Qualifications

Ability to think conceptually. (i.e., use creative, conceptual, or inductive reasoning or thought processes to identify patterns in complex data, and identify key or underlying issues in complex situations) Ability to anticipate problems and issues and plan ahead. Ability to accurately maintain appointment calendars, and schedule appropriate appointments. Ability to be thorough, accurate, and have a high level of attention to detail. Ability to compose correspondence, reports, presentations, and other written materials using clear concise business English. Ability to efficiently and effectively coordinate tasks. Ability to gather, record, and organize information. Ability to prepare and complete job-related documents using relevant content and appropriate format (e.g., forms, letters). Ability to effectively manage multiple tasks and priorities. Ability to accurately proofread for spelling, grammar, and punctuation. Ability to respond appropriately to inquiries in person, on phone, and in writing, and make appropriate referrals. Ability to effectively use [job-specific software] at an intermediate level. (e.g., Outlook, MS Word, MS Excel) Ability to prioritize and work effectively under pressure to meet deadlines. Ability to analyze and interpret data, determine implications, and provide recommendations Ability to work effectively with minimal supervision. Ability to interpret and apply complex legislation, policies, regulations, and technical information. Ability to understand and apply policies, procedures, and instructions. Ability to gain cooperation in the absence of formal authority. Ability to work effectively independently and in a team environment. Ability to identify and respond to contentious or politically sensitive issues with discretion. Ability to effectively deal with difficult people. Ability to listen actively and attentively, and obtain clarification as required. Ability to assess situations and make decisions that fall outside the scope of established policy. Ability to exercise sound judgment. Ability to establish effective relationships with a variety of stakeholders, including unions and associations. Ability to interpret and apply collective agreements in a complex, unionized environment. Ability to effectively source and recruit candidates. Ability to conduct job-related interviews to obtain accurate, complete, and relevant information.