Hr Coordinator Jobs

We are looking for a Human Resources (HR) Coordinator to join our existing Human Resources team to help us continue to create a positive, diverse, and inclusive work environment for all our employees. Key to this role will be keeping our HR department running like a well-oiled machine. The HR Coordinator will support 2 excellent brands within the Publicis Groupe Canada family; Saatchi & Saatchi Canada and Leo Burnett Canada. Reporting to the HR Manager, they will assist across all aspects of the HR function. A wonderful opportunity for broad exposure and exciting projects.

Position Responsibilities/ What would you be doing?

• Vendor creation/updates
• Assist with various HR projects i.e. create the employee Birthday and Anniversary posters every month, tracking training i.e. compliance, Diversity & Inclusion, AODA etc.
• Contracts
• Be part of the new hire onboarding process; employee satisfaction starts from day one, so we’re looking for someone who can work closely with new employees, from sending out employment contracts to leading our HR onboarding sessions.
• Partner with our shared services HRIS team to ensure our HRIS is updated and a trusted source of employee information
• Provide support for the annual performance review program
• Be responsible for the Freelancer Process
  • Forecast
  • Contracts
  • Vendor creation/updates
  • PO Creation
  • Invoice Management
• To organize events and help to foster a best place to work environment
• Other HR projects – there’s always things we can help with!
• Work with our IT partners to manage the systems and equipment related aspects of onboarding and offboarding
• Manage tracking and administration of employee programs, assist with compilation and analysis of metrics
• Maintain organisation of physical and electronic files, ensuring that all are up to date with necessary information and escalating outstanding items.
• PO Creation
• Invoice Management
• Assist the recruitment team to organize interviews and ensure accurate tracking
• Forecast
• Collaborate with the HR team to Research and recommend bold and creative best place to work ideas and help implement accordingly

Who you are:

• You enjoy working with others to meet shared objectives
• You have a customer service mentality and understand all you do has larger impact and helps makes our HR team and agency better and help create a positive employee experience for the employees we work with.
• Being hyper organized and detail oriented is you in a nutshell, you thrive on having multiple moving targets
• You enjoy working on a wide variety of projects and are interested in learning about the advertising/media industry
• You love a fast paced, service driven environment with the opportunity to make a true impact
• You want to learn, and take responsibility for your role but will ask questions if you are unsure about something
• You’re passionate about being the best at your craft and find yourself looking for new learning opportunities everyday

Qualifications:

• You’re an ace at the details and pride yourself on ensuring all the I’s are dotted and the T’s are crossed
• Exude a personality that is approachable and eager to help others around you
• You always challenge yourself to improve upon the status quo
• Experience with maintaining an HRIS is a bonus
• Equivalent of 1+ years of experience in an Office Administration or Human Resource Assistant/Coordinator role
• Previous experience in the advertising/media or related industries a plus
• Proven experience working in a fast-paced environment where you’ve always got multiple projects on the go
• Deep integrity and strong work ethic
• Post-secondary education in the HR field
• You’re a great listener and understand relationships are key
• Great written and oral communication skills

If you are interested in applying for this position, please apply. Thank you for all your interest, note that only those being considered for any interview will be contacted.

Publicis Groupe Canada is committed to building a diverse workforce representative of our community. We encourage and are pleased to consider all qualified candidates, without regard to race, colour, citizenship, religion, sex, marital / family status, sexual orientation, gender identity, aboriginal status, age, disability or persons who may require an accommodation, to apply. If you require a specific accommodation please contact Human Resourcesat 416-925-7733 or by email at [email protected]