Onboarding Coordinator Jobs

About This Career Opportunity

Black & McDonald’s Power Generation team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you. The Onboarding Coordinator provides the Power Generation Region with accurate and efficient coordination and administration of training and onboarding through, adherence to policies, quality assurance and regulatory requirements. This role is integral in satisfying training qualifications, records and relationship management that supports a growing, incident-free organization. Duties and responsibilities include but are not limited to:

• Participates as a team member on projects relating to training including provision of data, set up/administration/records management of in-house training and updates as requested by the L&D Program Lead
• Collaborates with HSE Manager, L&D Program Lead and external agencies to maximize efficiency, accuracy and best in class service to stakeholders, internal and external clients
• Assists L&D Team with preparation of classroom and course materials for training courses, maintenance of training rosters, schedule and close our courses in Learning Management System as directed
• Coordinates the Training and Labour Control section of the Health, Safety and Environment Department
• Distributes, retrieves, and archives documents
• Assists site supervision and employees with obtaining access to radiological zones at client sites.
• Supports Onboarding Admins in duties including, but not limited to, preparing, collecting and processing paperwork, monitoring personnel in the classroom, maintaining new hire spreadsheets, reviewing qualifications, preparing forms (report to site, terminations, etc.), setting up eLearning profiles, assisting with and monitoring progress of Computer Based Training (CBTs).
• Assists L&D team with management of contractor training records, monitoring employee qualifications for classroom, field and computer-based courses and linking/entry of credits in the training system
• Supports the Site Trades Superintendent by ensuring all requirements for Building Trade Union (BTU) and trades persons are met to support the scheduled completion of the work
• Monitors department shared mailbox and assists Training Admin with triage or requests/reports as required
• Communicates relevant information to internal and external stakeholders when required
• Perform other duties as required
• Assists facilitators as needed with classroom logistics, set up, tear down and arranging company assets
• Works with Training/Onboarding Admins and Learning & Development Coordinators on other duties as assigned
• Assists personnel with client security clearance applications, including verifications, processing, and submissions of completed initial and renewal applications

Competency Requirements

• Customer Focus
• Communicates Effectively
• Change Orientation
• Teamwork and Collaboration

Education Requirements

• Completion of Post-Secondary degree/diploma/certification in Business Administration, Human Resources, Education or equivalent experience in administration or Records Management.
• Completion of an apprenticeship or trade licence is an asset

Work Experience Requirements

• Experience working on projects of high complexity.
• Experience with project management processes and document control procedures including document filing systems, policies and standards
• 1-2 years previous experience in an administrative or coordinator role for construction projects
• 2-3 years previous working experience in a similar role such as training, human resources and/or administration

Skills, Abilities, And Other Requirements

• Detail oriented with a genuine career interest in Training, Learning & Development
• Demonstrated ability to collaborate with a variety of people in a professional manner.
• Strong analytical and critical thinking skills
• Self-motivated, proactive and possesses a strong desire to succeed.
• Enjoys working in a fast paced, multi-deadline, team-oriented environment.
• Ability to interpret and implement company policies and procedures.
• Operates with integrity, discretion and maintains confidentially at all times.
• Customer service focused mindset
• Keen attention to detail and accuracy in all areas of work
• Able to learn new systems and processes.
• Exceptional communication skills with individuals at all levels of the organization
• Sense of urgency and ownership over assigned tasks
• Able to work efficiently as part of a team as well as independently.
• Ability to multi-task and with strong problem identification/resolution skills
• Advanced computer literacy (including Microsoft Office Suite)

Work Perks & Benefits

• Opportunity to participate in community and wellness initiatives
• Opportunity for ongoing professional development
• Access to a dynamic Employee & Family Assistance Program
• Optional hybrid work model
• Scholarship Program for employee dependents
• Company paid health and dental benefits
• Rewards and recognition
• Team building events

APPLICATION PROCESS

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.