Recruitment Coordinator 2023-244-Cs

Employment Type:

Permanent, Full-time, Non-Bargaining Unit

Work Hours:

35 hours/week

Work Setting:

Onsite – Limited Opportunities to Work Remotely

Application Deadline:

May 19th by 11:59 pm

Program Overview – People & Culture, Central Services

The People & Culture team is responsible for developing and implementing human resources programs and systems that help to achieve the overall vision, values, and strategies of WoodGreen, while meeting the needs of key stakeholders. We achieve this by:

• Supporting and promoting the health, safety, inclusivity, and well-being of all employees
• Partnering with internal stakeholders
• Attracting and retaining great people
• Providing a total rewards program that is fair and competitive
• Developing our people to reach their full potential
• Creating and sustaining a culture that focuses on our people and the clients we serve

What You Will Do

• Support in the ongoing maintenance of the applicant tracking system database.
• Maintain strict confidentiality of WoodGreen financial, payroll, and human resources data and information.
• Ensure recruitment activities align with legislative requirements including the Ontario Human Rights Act and the Accessibility for Ontarian with Disabilities Act.
• Coordinate interviews with hiring panel and schedules interview sessions with selected candidates.
• Review and evaluate organizational recruitment and onboarding programs and makes recommendations for improvements.
• Support in the development and implementation of organizational recruitment and onboarding activities to enable a culture of belonging.
• Ensure recruitment activities align with the requirements outlined in the Collective Agreement.
• Conducts the criminal background and reference check process for selected candidates.
• Draft relevant job postings in consultation with the hiring manager, ensuring they meet the appropriate requirements for the vacancy.
• Act as a resource to staff and Managers on the interpretation and application of the Collective Agreement as it relates to recruitment activities.
• Assist the HR & Systems Administrator with drafting and sending out offer letters.
• Assist hiring managers with the onboarding and orientation of new staff, including ensuring newly hired staff are prepared for their first day at work.
• Conduct research and outreach to determine where WoodGreen can advertise to ensure we are attracting a qualified and diverse candidate pool.
• Consistently model the values of WoodGreen in interactions with candidates, clients, visitors, staff, and stakeholders.
• Guides in the selection process with operational units to ensure candidate recruitment efforts build highly effective teams.
• Participate in various recruitment activities, including job fairs, presentations, and related activities, as required.
• Sit on hiring panels and guides hiring managers in the process of selecting the most appropriate candidates for vacant positions.
• Provide guidance to hiring managers in all areas of recruitment efforts.
• Advertise job postings to relevant, meaningful, and appropriate job boards and resources.
• Support hiring managers with the development of relevant interview questions.
• Review job descriptions to ensure they are up-to-date and relevant to the current role and within the functionality of the program and suggest improvements to meet operational needs.

What You Bring To The Team

• 1-3 years of experience in Recruitment, preferably in a unionized environment.
• CHRP considered an asset.
• Experience with using and customizing Applicant Tracking Systems; experience with JazzHR considered an asset.
• Experience and familiarity with a variety of job boards including, Charity Village, LinkedIn, Indeed, etc.
• Bachelor’s degree in Human Resources, Business Administration, Marketing, or a related field.
• Recruitment experience in a not for profit or social services agency considered an asset.

What Will Set You Apart

• Ability to coach, support, and guide others and act as reliable resource.
• Proven ability to work calmly under the pressure of critical deadlines or heavy volumes during peak periods and changing priorities.
• Ability to analyze problems and interpret data to identify key information and issues, and suggest ideas for the development of strategies to meet the recruitment needs of the organization.
• Strong time management, organization, and coordination skills.
• Ability to exercise tact, discretion, and judgment.
• Superior communication (verbal and written) and customer service skills to provide positive, engaging, and professional experiences for all stakeholders.
• Ability to build excellent rapport and relationships with internal and external partners and with candidates.
• Strong computer skills with proficiency in MS Office Suite and the ability to learn new applications quickly. Previous experience with JazzHR would be considered an asset.
• Knowledge of employment, labour, human rights, and other applicable statutes and legislation.

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