Hr Administrator Jobs

Build Your Career at Aecon

Aecon is proud to build some of the most impactful infrastructure projects of this generation. From the roads and transit systems that connect our communities, to the communication networks that link us from coast-to-coast, and the water infrastructure that supplies our businesses and homes. Our integral work includes constructing the pipelines that join provinces with the energy that fuels the nation, and the airports and ports that connect us all. Aecon is there, safely and sustainably building the future.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. Our business success relies on strong execution and continuous improvement – driven by the diversity , expertise and teamwork of our employees. We are always searching the globe for exceptional candidates to join the Aecon family and be a part of our forward-thinking, innovative, best-in-class organization!

At Aecon We

• Are committed to supporting and investing in inclusive work environments through initiatives like Equity, Diversity & Inclusion training.
• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being
• Are a leader in sustainable construction. With a strong commitment to operating responsibility by minimizing our impact on the environment and surrounding communities.
• Believe in helping you build your career through our Aecon University and Leadership Programs

Key Responsibilities

• Plan, organize and follow-up on details related to offsite meetings
• Arrange travel as required
• Provide proactive administrative support with a variety of responsibilities and special projects
• Prepare business expense reports when requested
• Process department invoices
• Prepare new Employee Orientation packages and assist in offboarding employees including communication with payroll and IT
• Coordinate and participate in team meetings, manage agenda items and take minutes as requested
• Order supplies
• Schedule meetings/conferences calls and maintain the Executive’s calendar
• Other related general administrative duties as required
• Anticipate and assess the needs of executive to ensure their success.
• Support the preparation of reports and presentations for meetings
• Act as liaison between HR, new hire and managers regarding onboarding information.
• In charge of investigating and answering employee questions associated with their pay acting as a liaison between the employee and salary payroll department & hourly payroll department.

Required Knowledge And Experience

• 3-5 years’ experience supporting one or multiple senior executives
• Build and maintain strong relationships across all levels of the company
• Meticulous attention to detail and accuracy.
• Effective communication skills, both written and oral.
• Proven time management skills with the ability to take initiative in the development and completion of assigned projects and duties.
• Positive, solution driven “can do” attitude.
• Ability to maintain strict confidentiality
• Ability to thrive in a fast paced, high pressure work environment while effectively managing competing and changing priorities.
• Liaise with other Executive Assistants as necessary.
• High level of organization, problem solving and multi-tasking skills
• Strong technical competence in computer-based programs, i.e. Outlook, Word, Excel, and Power Point.

Aecon fosters diversity , inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the ACA and its applicable regulations. If you require accommodation under the ACA Act during any step of the application process please click here.