Development Administrator Jobs

Development administrator role/duties:

General Duties
• Establish ongoing team meetings
• Issue meeting reminders to team members
• Order couriers for drawings, general correspondence
• Photocopying/faxing/ordering drawings
• Setting up of new project files on the drive and procore – preconstruction requirements
• E-filing – on a daily basis
• Take and issue meeting minutes on Procore at consultant meetings as required when the PM is unable to do so
• Update pre-con trackers on a weekly basis and send to internal construction team on a monthly basis for review
• Assist the PM with the submission of permanent enbridge/hydro applications
• Lead utility disconnects when applicable
• Update 59 website on a monthly basis and meet with the PM to review updates
• Lead social media posts on Instagram and LinkedIn while ensuring all posts are approved by the PM/Director before posting
• Organize lunches with clients/consultants and/or internal staff for celebratory purposes
• Manage consistently shifting priorities
• Manage pivoting between multiple ongoing projects
• Being resourceful, positive and open
• Attend weekly touch base
• Meet weekly with Director and Manager identifying project status updates and next steps as required
Permits
• Lead/submit street occupation permits for all projects
• Assist PM with building permit submission requirements/organizing all information into one excel file/follow-up with municipalities on building permit comments when necessary/required
• Maintain building permit bible information and its tracking for all projects
• Assist PM in tracking elements of PUCC circulation to all utilities and any required conflict resolution (s) and share summary with construction team for their action
• Support PM with preconstruction survey requirements and coordination with the owners
• Assist PM with any related permit submissions

Consultant IFP/IFT coordination
Procedure:
• Assist in requests for proposals including follow up with consultant for issuance per deadline provided
• Assist in collaborating proposals for contract award recommendation (hardcopies for files and pdf copies to shared drive)
• Issue “thank you for your proposal” follow up
• Lead meetings when required
• Request for Proposals to build team as expected
Project specific
• Prepare and distribute Letters of Intent and Purchase Orders – to Owner for signature and then to consultants (following approval from pm)
• Prepare and distribute Owner/Construction • • • Manager contract documents
• Maintain and log project consultant drawings – current sets to be kept in cubbies in office and additional copies prepared as required
• Upload consultant drawings to general drive and procore
• Maintain/update project drive and procore files to ensure only current information is posted

• +/- 2 years experience in development/pre-construction is ideal
• This position may be suited to a career administrative professional
• The candidate must be comfortable with our office dog (a 2-year-old golden retriever, her name is dot)