Subcontract Administrator Jobs

Why join us?
SNC-Lavalin provides cutting-edge engineering, procurement, construction and financing solutions to projects in more than 100 countries around the world. From the Canadian Arctic to the Southern African region and Australasia, our multicultural workforce is driven by a fierce pride in their work and a pioneering vision.
SNC-Lavalin is truly a global leader in its field and has been chosen to design and build some of the most prestigious projects in the world.
SNC-Lavalin’s Major Projects division is in search of a Subcontract Administrator to join a transformative transit infrastructure project in Toronto. The Subcontract Administrator role will be part of a high-performing project team that is dedicated to delivering this complex undertaking through collaboration and a best-for-project vision. This role will report to the Contracts Lead.
Your Role Within The Team
To perform this role successfully, the candidate will be responsible for but not limited to the following:

• Ensuring all assessments of claims, extensions of time, hold-back release, Substantial Completion etc, are approved in accordance with the DoA
• Working with the Quality, Safety and Completions Teams to ensure all non-commercial requirements under the Subcontracts are met (As-Builts, Quality Documentation, defect rectification etc.)
• Direct management of medium value and complexity Subcontract packages.
• Ensure compliance with Alliance Management Plans and guidelines, Subcontract and Prime Contract requirements, the Construction Act and at law.
• Assist the Finance Team to respond to any audit queries related to Subcontract transactions.
• Ensure all commercial correspondence is timely and professional.
• Support the Contracts Lead to report and implement lessons learned from active and completed Subcontracts to ensure continuous improvement of the Subcontract suite, systems and processes.
• Support the Contracts and Subcontracts Leads to develop and implement systems and processes to manage all elements of the Subcontract Management functions including, but not limited to:
• Drafting and implementation of Management Plans, Processes and Procedures.
• Support the Contracts Lead in timely negotiation of any departures to the General Conditions in our Subcontract suite and ensure approval under the Delegation of Authority for all material changes.
• Updating all Subcontract Management registers (Change Orders, Extensions of Time, Subcontract status and key requirements, Subcontractor Payments etc.)
• Work closely with the Alliance Project Team, Subcontractors, and stakeholders to ensure a strong understanding of our Prime Contract and Subcontract requirements and our Alliance processes.
• Raise Subcontract commitment and change orders in the JD Edwards finance system, manage hold-back and bonding and receipt progress claim values.
• Ensure strong strategic and proactive management of downstream Subcontracts including, but not limited to:
• Collaborate with internal and external Legal teams when required
• Draft and issue all standard Subcontract communications required in accordance with our Subcontract suite (Subcontractor Progress Claim Template and assessments, Change Directions, Extension of Time Approval/Rejection etc.)
• Dispute avoidance and active management of Subcontractor dispute process.
• Actively work to increase commercial awareness in the broader Alliance Project Team through participation in training sessions, mentoring, lessons learnt sessions etc.
• Assess Subcontractor progress claims/proper invoices and ensure assessment is completed and paid in accordance with the Construction Act.
• Support the Contracts Lead with compilation and management of any external dispute resolution process if required (adjudication, arbitration, litigation)
• Compile accruals and work with the Project Controls Team to finalize the monthly Project forecast reviews.
• Attendance at Subcontractor kick-off and progress meetings and be responsible for issuing and filing all minutes of meeting on Subcontractor record.

The Ideal Candidate Will Bring

• Knowledge of quality control processes is required.
• Strong time management skills and the ability to multi-task and deliver in a fast-paced environment.
• Experience in large, complex, civil construction projects is essential and experience with electrical, mechanical and trackwork is of benefit.
• Ability to work proactively in a large and diverse team.
• 5+years’ experience in Senior Contract Administration, Quantity Surveying, Project Management or Contracts Management
• Proficiency in drafting concise, accurate, professional correspondence.
• Proficiency in reading and interpreting contract requirements in various contract formats and a strong understanding of the Construction Act and Ontario Law.
• Strong MS and Excel skills and experience in JD Edwards, Aconex and ProCore is an advantage.
• Ability to analyse high volumes of information and make judicious and timely commercial decisions.
• Possess strong commercial acumen.
• Knowledge of relevant safety regulations and requirements is required.
• Strong written and verbal communication skills on English.

What We Offer At SNC-Lavalin

• Learning and development programs, training and career opportunities
• A full range of benefits including group insurance, retirement savings plan and share purchase plan
• Opportunity to work on various projects of various sizes
• Competitive salary

Are you up for this challenge? Apply today and join our team to help engineer a Better Future for our Planet and its People.
Appropriate accommodations will be provided upon request throughout the recruitment and hiring process as required by Company policy and the Accessibility for Ontarians with Disabilities Act (AODA).
Successful applicants will be notified about SNC-Lavalin’s accommodation policies at the time the employment offer is extended, and the information will be shared with new personnel during the onboarding process.
At SNC-Lavalin, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.  
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Founded in 1911, SNC-Lavalin is a fully integrated professional services and project management company with offices around the world dedicated to engineering a better future for our planet and its people. We create sustainable solutions that connect people, technology and data to design, deliver and operate the most complex projects. We deploy global capabilities locally to our clients and deliver unique end-to-end services across the whole life cycle of an asset including consulting, advisory & environmental services, intelligent networks & cybersecurity, design & engineering, procurement, project & construction management, operations & maintenance, decommissioning and capital – and delivered to clients in key strategic sectors such as Engineering Services, Nuclear, Operations & Maintenance and Capital. News and information are available at snclavalin.com or follow us on LinkedIn and Twitter.