Training Administrator Jobs

About This Career Opportunity
Black & McDonald’s Power Generation team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.
The Training Administrator is located in Bowmanville and will report directly to the Learning & Development Lead. The Training Administrator provides the Power Generation Region with accurate and efficient administration of training through; adherence to policies, quality assurance and regulatory requirements.
Duties & Responsibilities

• Monitor department shared mailboxes and triage requests/reports
• Assist with Onboarding duties including, but not limited to, preparing, collecting and processing paperwork,
• Maintain PGR Onboarding, PGR Training, and Training Room Outlook Calendars

monitoring personnel in the classroom, maintaining new hire spreadsheets, reviewing qualifications, preparing forms (report to site, terminations, etc), setting up eLearning profiles, assisting with and monitoring progress of Computer Based Training (CBTs)

• Understand and comply with project retention policies and standards
• Adhere to record retention policies and standards, and comply with filing system
• Schedule department meetings and record Meeting Minutes, Distribute minutes as required
• Distribute, retrieve, and archive documents
• Communicate relevant information to internal and external stakeholders when required
• Other Project Level Administrative requests as required
• Understand project-specific filing systems, interfaces, and general document control processes and manage the flow of information accordingly
• Maintain the project's library of documents (including engineering, architectural, procurement and construction documents)
• Work with Training Coordinators and Learning & Development Coordinators on other duties as assigned
• Prepare classroom and course materials for training courses, maintain training rosters, schedule and closeout courses in Learning Management System as directed
• Project level attendance (site accounting) and project payroll

Competency Requirements

• Teamwork and Collaboration
• Values and Respects Others
• Continuous Learning
• Communicates Effectively

Education Requirements

• Completion of secondary school is an asset
• Completion of an apprenticeship or trade licence is an asset
• Completion of a University Bachelor’s Degree or College Diploma preferable in Business or equivalent

Work Experience Requirements

• Experience working on projects of high complexity
• Exceptional organizational and communication skills
• Proven knowledge of document filing systems, policies, and standards
• 1 year document retention/administrative experience
• Relevant technical training or experience
• Experience with electronic document control
• Understand project management processes and document control procedures

Skills, Abilities, And Other Requirements

• Enjoy working in a fast paced, multi-deadline, team-oriented environment
• Able to work efficiently as part of a team as well as independently
• Ability to multi-task and with strong problem identification/resolution skills
• Advanced proficiency in Microsoft Office Suite platform
• Understand project management processes and document control procedures
• Able to learn new systems and processes
• Operates with integrity, discretion and maintains confidentially at all times
• Sense of urgency and ownership over assigned tasks
• Ability to interpret and implement company policies and procedures
• Motivated individual with proven initiative
• Effective communication skills with individuals at all levels of the organization
• Advanced computer literacy
• Detail oriented with a genuine career interest in Training, Learning & Development
• Self-motivated, with a strong desire to succeed
• Keen attention to detail and accuracy in all areas of work
• Customer service focused mindset

Work Perks & Benefits

• Team building events
• Opportunity for ongoing professional development
• Opportunity to participate in community and wellness initiatives
• Access to a dynamic Employee & Family Assistance Program
• Rewards and recognition

APPLICATION PROCESS
Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.