Advisor, Events Management Jobs

Employee Status: Contract

Bargaining Unit: Non-Union

Pay Range: $77,466 - $105,621

Location: , Toronto

Closing Date: 7-August-2023

Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto’s subway system, to get people where they need to go, better, faster and easier. Metrolinx is an agency of the Government of Ontario.

At Metrolinx, equity, diversity and inclusion are essential to living our values of serving with passion, thinking forward and playing as a team.

The Advisor, Event Management is responsible for planning and executing events to celebrate transit progress and enhance Metrolinx's brand and reputation. Reporting to the Senior Manager, Strategic Communications, the Advisor will collaborate closely with both internal stakeholders and external partners to support and deliver successful and impactful events for our audiences.

The advisor will be a critical link between Metrolinx and external partners in event and planning support, and act as a central window for several groups within the organization, including CEO’s office, senior leadership and capital and operations teams.

This position will be responsible for all aspects of event planning, from inception to preparation to execution, and need to ensure appropriate protocols are followed with respect to active construction sites. They will advise on various items including event logistics, senior leadership representation, and coordinate material preparation prior to each event. They will also be responsible for evaluating the success of events and support long-term strategic planning at the organization by maintaining oversight of all planned and potential event opportunities..

What will I be doing?

• Develop post-event summaries and reports.
• Work in collaboration with Communications teams for strategic direction and other internal partners for access to facilities, assets and logistical support.
• Support the logistical planning, management and execution of events on behalf of Metrolinx, including high-profile press conferences, tours, and site visits, to mark major transit milestones and achievements.
• Provide strategic and logistical planning advice to management team, as well as a variety of internal and external stakeholders/partners.
• Act as a point-person for Metrolinx, liaising closely with external partners, vendors and project partners, as well as Metrolinx Executive Team and CEO's office, and advise on required materials in preparation for event. This could include coordinating development of CEO's Event Package with respective communications team, drafting remarks, working with Marketing on required collateral, etc.
• Lead coordination from pre-planning through to post-event stage, including coordination of logistical elements from venue selection, site access, site visits, securing assets, run of show, and day-of execution.
• Ensure enterprise-wide oversight, coordination and tracking of all planned events.
• Proactively contribute to the identification and development of issues and assists to propose resolution strategies and process improvements.

What skills & qualifications do I need?

• Minimum 4 years’ experience in event management/planning or similar roles.
• Completion of degree in Communications, Public Relations, Event Management/Planning, or a related discipline – or a combination of education, training and experience deemed equivalent.
• Strong sense of political acuity, with ability to identify opportunities and anticipate issues.
• Strong relationship management skills enabling ability to work effectively with cross-functional teams.
• Interpersonal, oral/written/presentation communications skills to articulate and present advice, options and recommendations to senior management, executives and other colleagues.
• Strong time management and organization skills to manage own workload, meet multiple/concurrent deadlines, while possessing ability to pivot quickly in a changing environment.
• Comfort liaising directly with CEO, senior management and other officials (internal and external), demonstrating strong professionalism.
• Valid Ontario Driver's license is required.
• Position is required to be available outside of regular office hours to maintain business relationships and address issues as they arise.

Don’t Meet Every Requirement?

If you’re excited about working with Metrolinx but your past experience doesn’t quite align with every qualification of this posting, we encourage you to apply. You just might be the right candidate for this or other roles. We are always looking for great talent to join our team.

We invite all interested individuals to apply and encourage applications from members of equity-deserving communities, including those who identify as Indigenous, Black, racialized, women, people with disabilities, and people with diverse gender identities, expressions and sexual orientations.

Accommodation:

We value the unique skills and experiences each person brings to Metrolinx and are committed to creating and maintaining an inclusive and accessible environment. We are committed to the requirements of the Accessibility for Ontarians with Disabilities Act so if you require accommodation during the hiring process, please let our Recruitment team know by contacting us at: 416-202-5601 or email [email protected].

Application Process:

All applicants must be legally entitled to work in Canada. Metrolinx will be using email to communicate with you for all job competitions. It is your responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time-sensitive correspondence, we recommend that you check your email regularly. If no response is received, we will assume you are no longer interested in pursuing the opportunity. Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any background information provided is misleading, inaccurate or incorrect, Metrolinx reserves the right to discontinue with the consideration of your application.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

WE ARE AN EQUITABLE AND INCLUSIVE EMPLOYER.