Accounting Clerk/Payroll Administrator

Position: Payroll Administrator / Accounting Clerk

Tenure: Full-time, Permanent

Location: Ottawa, Ontario

Position Overview:

Hourglass HR, an Ottawa-based Healthcare and Technology staffing firm, is looking for a Payroll Administrator/Accounting Clerk to join our growing team and make an immediate impact. Reporting to the Accounting and Finance Manager, the successful hire will have experience processing end-to-end payroll as well as managing electronic documentation and administrative tasks.

What will you be doing?

• Serve as a point of contact for employee payroll inquiries
• Process full-cycle payroll (temporary, contract, and permanent)
• Collect and save necessary certifications and other checks for new and existing employees
• Support year-end and general ledger account reconciliations
• Ensure weekly timesheets are complete and accurate
• Assist in auditing and payroll balancing
• Manage online signatures and documents for a variety of contracts
• Data entry of all payroll and HR-related items including benefit updates and changes
• Audit and analyze HR data entry
• Perform timely and accurate payroll and commissions calculations
• Support accounts payable and accounts receivable with daily invoicing
• Confirm weekly hours with the hiring manager for approval
• Payroll reconciliations
• Maintain employee records accurately and up-to-date in HRIS/Payroll System
• Onboard new employees into payroll and workforce software
• Assist with bank, credit, and general ledger account reconciliations

Why Join Hourglass HR?

• Consistent team outings, annual global retreats, corporate events, etc.
• Comprehensive medical benefits
• Collaborative team environment
• Professional development
• Supportive corporate culture

Requirements:

• Good communication skills
• Ability to work well independently and in teams
• Experience with online document control
• Intermediate-to-advanced Excel skills
• Experience with Ceridian and Quickbooks Online/Desktop is a considerable asset
• 2+ years experience in full-cycle payroll
• Must be able to manage multiple projects
• Reporting experience is considered an asset