Accounting Administrator Jobs

We are looking for anAccounting Administrator to join our team at ICON. Reporting to the Controller, they will be responsible for Accounts Receivable tasks, including managing and coordinating the provision of general accounting and reporting services. The Accounts Receivable Clerk will be overseeing day-to-day accounts receivable, reporting, analysis and control activities.

Primary Responsibilities

Duties include, but are not limited to and subject to change upon review:

· Assist with A/R and A/P

· Receive and verify invoices against purchase orders, seeking approvals when necessary

· Establish strong relationships with vendors and clients, and maintain updated vendor/client files

· Maintain up-to-date billing system and various invoice procedures per client

· Carry out consistent follow-up on collections each week, and record activities in a shared spreadsheet

· Investigate and resolve customer queries through the reconciliation of accounts and process adjustments

· Monitor customer account details for non-payments, delayed payments, and other irregularities

· Maintain accounts receivable customer files, both permanent and current orders

· Communicate with customers via phone, email, mail or personally

· Send out monthly statements to clients via email or mail

· Provide various analysis reports on customer activity as requested

· Answer telephone and electronic inquiries, relaying telephone calls and messages within the company

· Assist the Finance department with filing invoices, matching POs, and verifying billing

· Other duties assigned by supervisor

Desired Experience & Requirements

· At least 2-3 years of accounts receivable/accounts payable experience

· University or college degree in Accounting/Finance

· Advanced knowledge of Microsoft Office, Outlook, Work & Excel

· Must have experience with Sage ERP and/or ACCPAC

· Must be able to effectively communicate in English

· Please note that ICON Digital requires a mandatory Criminal Background check prior to employment

· Must be fully vaccinated against COVID-19, subject to any valid medical or religious exemption from vaccination

Key Competencies

· Ability to take initiative

· Strong attention to detail & excellent verbal and written communication skills

· Strong organizational, planning and problem-solving skills

· Strong interpersonal and soft skills

· Ability to work independently as well as within a team

ABOUT ICON

ICON is a full-service organization with a 120,000 square foot state-of-the-art production facility based in Markham, Ontario. With additional offices based in Toronto, New York, and Montreal, we are unmatched in terms of technology, production capabilities, and product diversity, serviced by the most experienced and knowledgeable team of display graphics, digital signage, video production, and print professionals in the business. ICON’s reputation for reliability, quality workmanship, professionalism, and customer service is well earned and reflected by the trust and loyalty of clients we serve.

As a multi-faceted visual communications media company, we serve our clients’ needs of transforming spaces in retail, out-of-home advertising, digital, corporate/event marketing, hospitality, and consumer packaged goods (CPG) industries. Our company name represents strength and innovation, both of which are necessary for growth and success within our respective industries. Within ICON we have two divisions – ICON Media and ICON Visual; these divisions support the commitment we give to our clients to continue being leaders in All Things Visual.

We thank all applicants, however, only those selected for an interview will be contacted. ICON Visual is an equal opportunity employer and we encourage candidates from diverse backgrounds to apply.

ICON Visual is a supporter of AODA (Accessibility for Ontarians with Disabilities Act). Accommodation will be provided to all applicants with disabilities during the recruitment process. Please include a summary of the accommodation required in your application email.