Accounting Clerk And Administration Support

PURPOSE:

The primary purpose of this position is to assist with the management of A/P, A/R, Accounting, and Administration activities using the company’s ERP system and other resources.

Responsibilities will include, providing administrative assistance, filing, of related documents and handling daily activity. These duties will apply to Ideal Warehouse Innovations and all related companies.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES (the incumbent may be asked to perform any combination of the following functions):

Finance & Accounting:

Accounts Payable

• Back-up Billing and Accounts Receivable
• Review Open Sales Orders
• Inventory receiving in accounting system (All US-CAD Locations except for Woodbridge)
• Process invoices from supplier portals (e.g., utilities)
• Customer and vendor credit applications
• Address email general inquires from customers and suppliers (e.g., address changes, remittances, etc.)
• Full back-up to Accounts Payable
• Short-pay follow-ups
• Assist with following up and resolving freight disputes (e.g., redeliveries, limited access delivery, deficit weight, etc.); 2-3 hrs per week
• Follow-up with resale certificates, credit references, and W-9s for US customers
• File invoices
• Review Open Purchase Orders
• Match packing slips and POs with invoices
• Daily stocking of boardroom supplies
• Other various duties as assigned
• Assist with collections; Email customer account statements and follow-up on payment status
• Back-up to incoming calls
• Process Accounts Payable invoices

Accounts Receivable / Billing

Month-end:

• Review Open Sales Orders
• Review Open Purchase Orders

Administration:

• Back-up to incoming calls
• Daily stocking of boardroom supplies
• Address email general inquires from customers and suppliers (e.g., address changes, remittances, etc.)

Other various duties as assigned

Requirements

EDUCATION and/or EXPERIENCE

• Microsoft Dynamics / Navision experience nice to have
• 2+ years of accounts payable / accounts receivable, general accounting, and administration experience
• Strong Excel skills

Benefits

Health and Dental plan, RRSP matching, profit sharing