Site Administration Clerk Jobs

About Us

Established in 1934 as a small plumbing and heating company, E.S. Fox Limited today is recognized as a pre-eminent Canadian multi-trade Industrial, Commercial, Institutional and Nuclear constructor and fabricator. E.S. Fox Limited works in the industries of oil and gas, petrochemical, mining, pulp and paper, steel, automotive, pharmaceutical, casinos, hotels, hospitals, schools, and themed entertainment.

The company is headquartered in Niagara Falls, Ontario, and maintains full-service regional offices in Hamilton, Toronto, Port Robinson, Oshawa, Tiverton, Kingston, Sarnia, and Thunder Bay.

With a strong commitment to health, safety, and the protection of the environment, E.S. Fox Limited has earned a reputation as a people-first, environmentally conscious, socially responsible constructor.

The project site located in Windsor, Ontario is looking for an organized, detail-oriented and professional Site Administration Clerk to join the project team for a 35-week contract.

Summary Of The Role

Reporting to the Area Manager and Project Manager, the Site Administration Clerk will coordinate administrative site services such as purchasing, payroll, purchasing, information and technology, Tool Crib and safety hires.

Key Responsibilities

• Greets constructions site visitors and provides support as necessary.
• Ensure that time sensitive items such as Payroll is accurately completed and submitted to head office for processing.
• Performs photocopying duties of important documentation and files appropriately.
• Prepares site supply inventory and coordinates sites supplies for purchase.
• Compiles and maintains records of business transactions and office activities.
• Administers site operating practices such as record keeping systems, document control, office layout and payroll administration using applicable systems, as well as new employee hire-on's, safety, etc...
• Operates office equipment and machinery such as computer, fax and photocopy equipment.
• Performs a variety of administrative duties using multiple systems in line with procedures.
• Proficiently uses various software applications such as spreadsheets, relational databases, and statistical packages to assemble, manipulate and/or format data and/or reports.
• Coordinates collection and preparation of project related records and reports.
• Ensures responsibilities and accountabilities are carried out in a sea manner in accordance with E.S. Fox Limited's safety policy, procedures, ISO 18001 standards and OHSA requirements.
• Performs such other reasonable duties and responsibilities as may be required to maintain an effective functioning site office.
• Records and files service and change orders.
• Other administrative duties as required.
• Exercises administration judgment and assumes responsibility for decision, consequences and results having an impact on staffing, costs/and/or quality of service.
• Provides and receives information to and from customers, suppliers, and project managers.
• Organizes and posts data into record books.
• Opens and re-routes incoming mall, answers correspondence and prepares outgoing mail.

Knowledge And Education Requirements

• Highly knowledgeable in Microsoft Office programs including: Word, Excel and Outlook.
• Completion of College level Diploma in Business Administration

Specific Experience And Skills

• Previous Administrative experience within a construction-site environment is preferred

Personal Attributes

• Personable
• Results-oriented
• Well organized and self-motivate
• Reliable and punctual

E.S. Fox Limited is an equal opportunity employer committed to providing an inclusive workplace. We will accommodate applicants with disabilities throughout the recruitment and selection process. Please advise Human Resources to ensure your accessibility needs are accommodated throughout this process.