Court Administration Clerk Jobs

Applicants must have excellent interpersonal skills, be well organized and have excellent time management skills.

Must have well developed written and verbal communication skills.

Long term care experience is an asset.

Supports Staffing clerk duties for scheduling/replacement sick calls

Formal training from a Medical Office Assistant program from an accredited facility is required.

Proficiency in Microsoft Office; Word, Excel and Outlook is a must

Administrative support skills, including scanning, mail processing, filing, producing documents (printing, photocopying, binding) and data entry

Intermediate working knowledge of Microsoft Word and Excel; Microsoft certification is an asset

Demonstrate natural ease and effectiveness when dealing with clients, portfolio managers and colleagues at all levels

Exceptional problem solving, critical thinking and customer service skills

Seek out and seize key opportunities for learning and professional development

Ensure a high degree of quality control by proofreading and revising

To assist with District Judge (Magistrates’ Court) diary management

Ensure the effective management and planning of the business within the courtroom.

To provide specific functions as directed by line management in line with the SOP (Standard Operating Procedures) for providing that service.

Undertake such administrative roles as appropriate to grade as directed by the line manager.

To be aware of, and act on, any specific requirements such as video hearings

Work with staff to ensuring that casework is appropriately managed, providing advice where process deviations have occurred.

A minimum of two (2) years of management/supervisory experience is required.

Clerk, Court of King's Bench, Fredericton - 1 English position

Clerk, Court of King's Bench, Saint John - 1 English position

Clerk, Court of King's Bench, Moncton - 1 bilingual position

You are a team player with strong interpersonal and communication skills

Bachelor's Degree in Business, Arts or Public Administration, Law or related field, and five (5) years of related work experience.

Knowledge and experience in processing invoices an asset;

Proficiency in Word, Excel, Outlook, SAP, SharePoint is required; experience with Amanda, MAX, Infor and OmniRim would be an asset;

Front-line counter service experience and processing fee payment transactions is required;

General knowledge of by-laws would be an asset;

Process applications and fee payment for licences/permits/exemptions in accordance with corporate policies and standard operating procedures,

Monitor and maintain licensing and permit records through continuous follow-up to completion;

Post-secondary education or equivalent work experience (within the brokerage industry is preferred)

Excellent interpersonal skills, verbal and written communication

Excellent communication and organization skills

Knowledge of ISM/CDS/MS Office (Outlook)/Excel/Word

Compensation to be commensurate with experience

Preparing outgoing and incoming cheques

One year clerical experience, education and/or training

One year experience/training in keyboarding, data entry, word processing and other standard computer applications

One year experience delivering customer service

Experience with JUSTIN and/or CEIS

Experience working in a legal office environment or court registry

Secondary school graduation or equivalent

Experience/training in keyboarding, data entry, word processing, internet and other standard compute applications

Bring your strong administrative experience and superior organizational skills to this challenging position

Grade 12 completed supplemented by Post-secondary education in business administration or business courses

One-year clerical experience in an office environment

Experience or training in a cashier processing/ accounting environment

Experience with JUSTIN and/or CEIS.

Significant experience working in a court or legal environment

Experience in interpreting and applying legislationand practice directions such as Rules of Court

Experience in developing, implementing and evaluating programs, policies and procedures

Excellent interpersonal and written communication skills

Strong organization and work prioritization skills

Post-secondary coursework in law, business administration or a related field

No previous work experience is required.

Knowledge of Microsoft Office (i.e. Excel, Access, Word, PowerPoint & Outlook).

Knowledge of office equipment (printers, photocopier etc..)

Effective interpersonal skills with operations community.

Screening visitors, telephone callers, determining nature and purpose of call, answers general inquiries, refers to others; takes messages as required.

Provide administrative assistance in the preparation of contingency plans that will be implemented during legal and illegal work stoppages.

Post-secondary education in Legal Administration, Court Support or related discipline

Good knowledge of legal and technical terms

Excellent communication skills both written and verbal

Ensures secure custody of documents before and after court proceedings

Receives, records and maintains exhibits tendered as evidence

Ensures conformity with regulations, statutes, policies, practices and procedures

·Invoice matching and accurate data entry of incoming invoices

·Accurate data entry and reconciliation of all corporate credit card activities

·Strong written and verbal communication skills

·Working knowledge of Microsoft Office suite

·Ability to quickly learn software programs. Previous experience with Quickbooks or procurement software is an asset

·Working knowledge of basic accounting principles is an asset

Division & Section: Toronto Court Services, TO Court and Tribunal Operations

Work Locations: 1530 Markham Road, 40 Orchard Boulevard and other various locations within the City of Toronto

Job Type & Duration: Full-time, Permanent

Salary: $122,000.00 - $158,105.00, PSG#TM1365, Wage Grade 8.0.

Shift Information: Monday to Friday, 35 Hours Per Week

Number of Positions Open: 2

Education, Qualifications and Skills Required:

·Assist with the management of daily scheduling and duties of the Victim Support Volunteer Advocates.

·Ability to accept direction and supervision in the application of skills and knowledge required.

·3+ years of direct experience in Victim Services or court related work experience.

·Experience working with a multidisciplinary team an asset.

·Prior experience working with and supporting volunteers.

Provides and receives information to and from customers, suppliers, and project managers.

Performs such other reasonable duties and responsibilities as may be required to maintain an effective functioning site office.

Highly knowledgeable in Microsoft Office programs including: Word, Excel and Outlook.

Previous Administrative experience within a construction-site environment is preferred

Ensure that time sensitive items such as Payroll is accurately completed and submitted to head office for processing.

Coordinates collection and preparation of project related records and reports.

Strong Customer Service and People Management skills; Interface with internal and external customers resolve issues to meet corporate service standards.

Oversee the exhibits management for all court filed exhibits.

Build and maintain a relationship with cross-functional departments, team and management to ensure a thorough understanding of operational needs.

Provide management with updates and status on issues or concerns relating to unit or function as required to meet operational needs.

Prepare management reports, presentations, and general ad hoc information as required accurately by established timelines.

Maintain open communication with management through both verbal and written reports.

Good customer service, time management and organizational skills.

High School diploma or equivalent in education/experience;

Strong data entry and keyboarding skills;

Excellent verbal and written communication skills;

Serve customers (both internal and external) by responding to and directing telephone and in-person inquires;

Perform filing and other administrative duties as required;