Clerk Administration (Operation Support)

Job Requisition Id: 167235
Business Function: Plant Operations
Primary City: Toronto
Other Location(s):
Province: Ont. - GTA
Employment Type: Full-Time
Employment Status: Permanent
Language Requirement: English Essential
Employee Class and Level: UPCEA02
Working Hours: Mon - Fri 15:00 - 23:00
Number of Vacancies: 1
Salary: Starting at $38,978
Job Closing Date (MM/DD/YYYY): 06/12/2023
All qualified candidates will be considered however preference will be given to Indigenous people (First Nations, Metis or Inuit) or persons with a disability. This is a special measure employment equity initiative and candidates from this group who wish to qualify for preferential consideration must self-identify.

The incumbent provides administrative support and services to the function including budget control, ordering supplies, preparing a variety of reports and correspondence, ensuring all general equipment is functioning as well as answering inquiries from employees, visitors and telephone callers. The position requires knowledge of the functional area in which they operate as well as specific corporate policies, procedures and systems.
Job Responsibilities
Below are the main job requirements and responsibilities for the Clerk Administration (Operations Support)

• Orders goods through e-procurement. Liaises with various functional groups with respect to national contracts and supplier agreements; verifies supplier invoices against services provided, resolves discrepancies and ensures prompt payment of all invoices to external supplier. This includes confirming receipt, confirming payment and distributing goods to employees.
• Compile and process readily available information following pre-established guidelines. Prepare and distribute various daily, weekly and monthly reports. Prepares spreadsheets and charts. Maintain accurate and up to date information on various lists as required.
• Working knowledge of various corporate menu drive systems as well as various corporate software packages. Ability to create letters, reports, spreadsheets, charts and presentation material.
• Screening visitors, telephone callers, determining nature and purpose of call, answers general inquiries, refers to others; takes messages as required.
• Provide administrative assistance in the preparation of contingency plans that will be implemented during legal and illegal work stoppages.
• Responsibility to maintain accurate records, assemble, analyze and compile information, statistics and reports, cross reference all documents to ensure data accuracy and integrity. Verifies various reports, identifies anomalies and ensures corrective actions are undertaken.
• Contact responsible for contacting external suppliers regarding photocopier, fax machine and all general equipment for the work group. Responsible for reporting problems and ensure the equipment is fixed in a timely manner. The incumbent has authority to sign off on the completed work.

Job Responsibilities (continued)

• Performs other related duties as required.
• Process grievances from various bargaining groups by; distributing copies, maintaining a log, inputting information into computerized system; gathering and compiling information and typing grievance replies as required.
• Receive and deal with requests from the various sections or employees made in person, by telephone, by memo, by fax or by courier; forward them to appropriate resource or deal with them directly.
• Sorting and distributing all incoming and outgoing mail to appropriate sources in a prompt and efficient manner.

Qualifications
Education

• Completion of secondary school according to provincial standards or equivalent (GED) is required.

Experience

• No previous work experience is required.

Other Candidate Requirements

• Not applicable.

Other Information
Essential Requirements:
Knowledge

• Knowledge of SAP
• Knowledge of office equipment (printers, photocopier etc..)
• Knowledge of Microsoft Office (i.e. Excel, Access, Word, PowerPoint & Outlook).

Skills, Abilities And Personal Suitability

• Desire to take on new issues, additional tasks, learn by oneself, and resolve all challenges in a creative and constructive manner.
• Strong keyboarding/typing skills
• Ability to organize, plan and control work effectively for oneself.
• Confidence, initiative, persuasiveness.
• Able to effectively organize workload, set priorities and multitask
• Ability to communicate effectively both orally and in writing.
• Ability to work effectively in a team environment.
• Ability to solve problems in a timely and efficient manner.
• Ability to implement plans.
• Effective interpersonal skills with operations community.

Shift is from Monday to Friday at 15:00 - 23:00.
Safety Sensitive Positions
This position may be considered a Safety Sensitive position.
Employment Equity
Canada Post will represent Canada’s diversity and provide a safe and welcoming workplace that embraces and celebrates our differences. We are committed to employment equity and encourage applications from women, Indigenous People, persons with disabilities and visible minorities.
Disability is defined as a persistent or episodic physical, sensory, or mental health condition and/or functional limitation. Disability includes both visible and hidden conditions and/or limitations that may impact vision, hearing, mobility, flexibility, dexterity, pain, learning, developmental, mental/psychological, and memory.
Conflict of Interest
The Conflict of Interest Policy prohibits employees from hiring, supervising or reporting to, directly or indirectly via the reporting hierarchy, their immediate family or close personal relations. Should you feel that you may be in an actual or potential Conflict of Interest in regard to this job opportunity, you must communicate with the designated Human Resources representative.
Accommodation
Canada Post is committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you are contacted by Canada Post regarding a job opportunity, please advise if you have any restrictions that need to be accommodated. All information received in relation to accommodation will be kept confidential.
Important Message
Your application must clearly demonstrate how you meet the requirements as Canada Post cannot make assumptions about your education and experience. We thank all those who apply. Only those selected for further consideration will be contacted.
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