Plant Administration Clerk Jobs

Applicants must have excellent interpersonal skills, be well organized and have excellent time management skills.

Must have well developed written and verbal communication skills.

Long term care experience is an asset.

Supports Staffing clerk duties for scheduling/replacement sick calls

Formal training from a Medical Office Assistant program from an accredited facility is required.

Proficiency in Microsoft Office; Word, Excel and Outlook is a must

Administrative support skills, including scanning, mail processing, filing, producing documents (printing, photocopying, binding) and data entry

Intermediate working knowledge of Microsoft Word and Excel; Microsoft certification is an asset

Demonstrate natural ease and effectiveness when dealing with clients, portfolio managers and colleagues at all levels

Exceptional problem solving, critical thinking and customer service skills

Seek out and seize key opportunities for learning and professional development

Ensure a high degree of quality control by proofreading and revising

Knowledge and experience in processing invoices an asset;

Proficiency in Word, Excel, Outlook, SAP, SharePoint is required; experience with Amanda, MAX, Infor and OmniRim would be an asset;

Front-line counter service experience and processing fee payment transactions is required;

General knowledge of by-laws would be an asset;

Process applications and fee payment for licences/permits/exemptions in accordance with corporate policies and standard operating procedures,

Monitor and maintain licensing and permit records through continuous follow-up to completion;

Post-secondary education or equivalent work experience (within the brokerage industry is preferred)

Excellent interpersonal skills, verbal and written communication

Excellent communication and organization skills

Knowledge of ISM/CDS/MS Office (Outlook)/Excel/Word

Compensation to be commensurate with experience

Preparing outgoing and incoming cheques

No previous work experience is required.

Knowledge of Microsoft Office (i.e. Excel, Access, Word, PowerPoint & Outlook).

Knowledge of office equipment (printers, photocopier etc..)

Effective interpersonal skills with operations community.

Screening visitors, telephone callers, determining nature and purpose of call, answers general inquiries, refers to others; takes messages as required.

Provide administrative assistance in the preparation of contingency plans that will be implemented during legal and illegal work stoppages.

·Invoice matching and accurate data entry of incoming invoices

·Accurate data entry and reconciliation of all corporate credit card activities

·Strong written and verbal communication skills

·Working knowledge of Microsoft Office suite

·Ability to quickly learn software programs. Previous experience with Quickbooks or procurement software is an asset

·Working knowledge of basic accounting principles is an asset

Provides and receives information to and from customers, suppliers, and project managers.

Performs such other reasonable duties and responsibilities as may be required to maintain an effective functioning site office.

Highly knowledgeable in Microsoft Office programs including: Word, Excel and Outlook.

Previous Administrative experience within a construction-site environment is preferred

Ensure that time sensitive items such as Payroll is accurately completed and submitted to head office for processing.

Coordinates collection and preparation of project related records and reports.

Calls in and allocates relief staff to fill temporary staffing requirements.

Maintains records of staff such as names, addresses, phone numbers, availability for work and suitable work area.

Maintains work schedules, payroll books and timekeeping records for staff and submits to payroll.

Organizes and maintains department documentation such as manuals, code books, drawings, etc. and other relevant department materials.

Arranges and confirms appointments and arranges meetings. Attends meetings and records, transcribes and distributes minutes.

Receives visitors, provides information and directs to appropriate persons or areas.

Good customer service, time management and organizational skills.

High School diploma or equivalent in education/experience;

Strong data entry and keyboarding skills;

Excellent verbal and written communication skills;

Serve customers (both internal and external) by responding to and directing telephone and in-person inquires;

Perform filing and other administrative duties as required;