PROGRAM ADMINISTRATION SUPPORT CLERK Jobs

Familiarity with Financial Management Software (AMANDA) considered an asset;

Must have good communications and organizational skills;

Should have knowledge of the Occupational Health and Safety Act, its regulations and knowledge of the hazards associated with the work.

Only those applicants selected for an interview will be acknowledged.

We offer a smoke-free office environment.

Tee-On Point of Sale proficiency would be considered an asset;

•Strong organizational skills and time management skills

•Demonstrated administrative skills, data analysis, data entry, word and excel skills

•Excellent interpersonal and leadership skills

•Excellent oral and written communication skills

•Strong attention to detail in communications and data entry

•Completes training to become the Moorelands internal Camp Site support.

Working knowledge of industry standard computer hardware and software (e.g. word processing, spreadsheet, database and presentation software).

Working knowledge of email and calendar programs.

Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan

Access to exclusive discount offers and deals for VCH staff

As a Program Support Clerk You Will

Perform switchboard & reception duties and answers general inquiries relating to Community Health programs.

2+ years of accounts payable / accounts receivable, general accounting, and administration experience

Microsoft Dynamics / Navision experience nice to have

Process invoices from supplier portals (e.g., utilities)

Match packing slips and POs with invoices

Inventory receiving in accounting system (All US-CAD Locations except for Woodbridge)

Customer and vendor credit applications

Post-secondary education or equivalent work experience (within the brokerage industry is preferred)

Excellent interpersonal skills, verbal and written communication

Excellent communication and organization skills

Knowledge of ISM/CDS/MS Office (Outlook)/Excel/Word

Compensation to be commensurate with experience

Preparing outgoing and incoming cheques

Maintains office supplies by monitoring levels according to pre-determined levels, completing purchase requisitions and forwarding to the Staffing Manager for approval.

Performs other related duties as assigned.

Ability to type at 40 wpm

Ability to communicate effectively both verbally and in writing

Ability to deal with others effectively

Physical ability to carry out the duties of the position

Maintains office supplies by monitoring levels according to pre-determined levels, completing purchase requisitions and forwarding to the Staffing Manager for approval.

Performs other related duties as assigned.

Ability to type at 40 wpm

Ability to communicate effectively both verbally and in writing

Ability to deal with others effectively

Physical ability to carry out the duties of the position

A current valid BC Driver’s License

A Cover letter stating your availability to start in a new position

a current valid BC Driver’s License

Maintains office supplies by monitoring levels according to pre-determined levels, completing purchase requisitions and forwarding to the Staffing Manager for approval.

Performs other related duties as assigned.

Ability to type at 40 wpm

Ability to communicate effectively both verbally and in writing

Ability to deal with others effectively

Physical ability to carry out the duties of the position

Maintains office supplies by monitoring levels according to pre-determined levels, completing purchase requisitions and forwarding to the Staffing Manager for approval.

Performs other related duties as assigned.

Ability to type at 40 wpm

Ability to communicate effectively both verbally and in writing

Ability to deal with others effectively

Physical ability to carry out the duties of the position

No previous work experience is required.

Knowledge of Microsoft Office (i.e. Excel, Access, Word, PowerPoint & Outlook).

Knowledge of office equipment (printers, photocopier etc..)

Effective interpersonal skills with operations community.

Screening visitors, telephone callers, determining nature and purpose of call, answers general inquiries, refers to others; takes messages as required.

Provide administrative assistance in the preparation of contingency plans that will be implemented during legal and illegal work stoppages.

Informs supervisor or designated authority of fleet vehicle and building maintenance and repair requirements.

Types general correspondence such as letters, memos, newsletters, forms, reports and documents.

Performs reception duties such as answering telephones, receiving and relaying messages, receiving and directing visitors.

Receives, sorts and distributes incoming and outgoing correspondence such as faxes, mail, couriers, etc.

Receives, records, checks, balances cash transactions, including receiving payments, issuing receipts and maintaining petty cash. Makes bank deposits as necessary.

A current valid BC Driver’s License

·Invoice matching and accurate data entry of incoming invoices

·Accurate data entry and reconciliation of all corporate credit card activities

·Strong written and verbal communication skills

·Working knowledge of Microsoft Office suite

·Ability to quickly learn software programs. Previous experience with Quickbooks or procurement software is an asset

·Working knowledge of basic accounting principles is an asset

Provides and receives information to and from customers, suppliers, and project managers.

Performs such other reasonable duties and responsibilities as may be required to maintain an effective functioning site office.

Highly knowledgeable in Microsoft Office programs including: Word, Excel and Outlook.

Previous Administrative experience within a construction-site environment is preferred

Ensure that time sensitive items such as Payroll is accurately completed and submitted to head office for processing.

Coordinates collection and preparation of project related records and reports.

Maintains office supplies by monitoring levels according to pre-determined levels, completing purchase requisitions and forwarding to the Staffing Manager for approval.

Performs other related duties as assigned.

Ability to type at 40 wpm

Ability to communicate effectively both verbally and in writing

Ability to deal with others effectively

Physical ability to carry out the duties of the position

Good customer service, time management and organizational skills.

High School diploma or equivalent in education/experience;

Strong data entry and keyboarding skills;

Excellent verbal and written communication skills;

Serve customers (both internal and external) by responding to and directing telephone and in-person inquires;

Perform filing and other administrative duties as required;