Hr Associate Jobs

Value Proposition

As a leading partner in healthcare, Medline Canada's sole purpose is Together Improving Care – this means being deeply committed to the health and well-being of our customers, employees, partners and our communities. We employ a diverse group of top talent focused on growing and making a difference in the lives of Canadians, coast-to-coast.

Compensation is only one part of the Employee Value Proposition that Medline Canada offers our employees. As part of our mission, we offer one of the most competitive and engaging employee experience programs in Canada, which includes:

• And much more…
• Market competitive compensation and benefits plan, including LTD & Insurance
• Open communication with Senior Leaders
• Career growth and training programs
• Lifeworks® Employee Assistance Program (EAP) Resources supporting mental, physical, family and financial well-being
• Collaborative work environment with highly engaged employees
• Recognition programs
• DPSP match program
• Paid vacation and personal days
• Tailored incentives for eligible employee groups, such as home office reimbursement and Sylvan Learning Centre credit
• Fitness subsidy
• Annual Employee Appreciation Week
• Employee referral program
• Social activities
• Education support programs

Job Summary

Position Type: Full-time

Location: Hybrid (this role requires on-site support at our Guelph DC at least 2 times per week)

Reporting to: Interim HR Manager, People Operations

The HR Associate provides administrative support to the Human Resources team, primarily within People Operations. Areas of support include operations, employee relations, maintaining records, pre-recruitment, and general HR administration.

The successful incumbent thrives in a fast-paced, high volume environment. S/he/they must have strong administrative skills, a keen attention to detail, and proven track-record demonstrating initiative.

Core Job Responsibilities

• Provide on-site administrative support for operations client group: compensation programs, contractor pool, stat holiday/overtime agreements, safety shoe reimbursements, work authorizations, posting communications, and monitoring suggestion boxes
• Prepare and process employee letters and forms related to new hires, effecting employee changes (i.e. terminations, transfers, promotions, shifts changes, and salary adjustments), administrative support for leave management, employment verifications, and etc.
• Complete other duties as assigned.
• Assist in researching information and updating Human Resources policies, procedures, and processes.
• Maintain accurate and up to date employee records
• Provide administrative support for recruitment processes – assist HRBPs in preparing internal job requisitions & postings for the talent acquisition team, circulating postings within distribution centers, vetting internal candidates, initiating background checks, drafting employment agreements as required
• Monitor the HRCanada mailbox, respond to front-line requests, and triage to others as appropriate in a timely manner
• Support various HR projects and coordinate related activities as required (i.e. annual merit process, Employee Appreciation Week, Health & Safety initiatives, policy updates, Succession Planning, department-specific T&D, etc).
• Support the new employee onboarding process: coordinate new hire orientations (on-site & virtual) and act as link between HR & payroll for new hire paperwork

Qualifications

• Demonstrated customer service experience; previous experience responding to HR related inquiries is considered an asset
• Current knowledge of general Human Resources practices and relevant employment legislation
• Experience with payroll/HRIS systems an asset (i.e. ADP Workforce Now)
• Effective communication skills (written and verbal, formal and informal)
• Ability to handle data with confidentiality and use good judgement
• Proficient with Microsoft Word, Excel and other Office applications
• Well-developed organizational skills with a demonstrated ability to work effectively in a fast-paced environment with constantly changing schedules and priorities
• Post-secondary degree in Business, with Human Resources specialization, or Social Sciences and/ or HR diploma/certificate required. Equivalent combination of education and experience may be considered
• Ability to work effectively both independently and in a diverse team environment
• Previous experience within HR or an administrative support role a strong asset

About Medline Canada

Medline Canada stands at the forefront of healthcare, providing expertise and a breadth of solutions for every care setting. With 550+ employees, including 100 dedicated sales and clinical professionals and eight distribution centres located coast-to-coast, Medline Canada is proud to serve the entire continuum of care.

Our Commitment to Diversity and Inclusivity

Medline Canada is committed to diversity and inclusivity and we encourage applications from members of groups that have been historically disadvantaged and marginalized, including First Nations, Metis and Inuit peoples, Indigenous peoples of North America, racialized persons/persons of colour and those who identify as women, persons with disabilities and LGBTQ+ persons.

Our commitment to Accessibility

Medline Canada is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). We endeavor to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities. If you require any accommodations at any point during the application and hiring process, please contact [email protected].

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Primary Location

CA-ON-Guelph

Other Locations

CA-ON-Mississauga