Healthy Campus Administrative Coordinator

Date Posted: 04/28/2023

Req ID: 30958

Faculty/Division: University of Toronto Scarborough

Department: UTSC:Athletics & Recreation

Campus: University of Toronto Scarborough (UTSC)

Position Number: 00051416

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your opportunity:

At the University of Toronto Scarborough, we are a healthy campus that strives to ensure everything we do, promotes the wellbeing of our UTSC community. We promote the healthy campus through the pillars of Art & Culture, Physical Activity, Physical Space, Mental Health, Equity, Diversity and Inclusion, and Food and Nutrition

Working under the general supervision of the Assistant Dean, Wellness, Recreation, & Sport, the incumbent is responsible for administrative support, program planning and coordination of the Healthy Campus Initiative. The Healthy Campus Administrative Coordinator supports the daily operations of the program; supports the Assistant Dean with scheduling, coordinating meetings, plans programming activities and projects with various stakeholders; coordinates the tracking of projects, activities and initiatives; records minutes; generates reports; drafts presentation materials; monitors projects budgets; supervises work-study students; and monitors and maintains the healthy campus website.

Your responsibilities will include:

• Monitoring accounts for a project and/or program
• Handling sensitive and/or confidential information
• Liaising with students and faculty to coordinate program activities
• Assigning and checking the work of work-study students
• Drafting presentation materials
• Coordinating meeting schedules, agendas, materials, action and follow-up items
• Collating and organizing data for various reports
• Planning and implementing components of curricular and/or co-curricular programs and activities

Essential Qualifications:

• Ability to effectively manage multiple tasks
• Demonstrated understanding of the healthy campus initiative and the healthy campus pillars
• Strong interpersonal skills with ability to work independently and collaboratively as part of a team
• Bachelor's Degree or acceptable combination of equivalent experience
• Experience coordinating events for diverse audiences
• Working knowledge of design software e.g. Adobe Illustrator, InDesign, WordPress, Photoshop
• Applicants are expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment
• Strong verbal and written communication skills
• Tact, diplomacy and good judgement
• High degree of initiative and creativity
• Minimum four years of related experience, that includes 3 years of experience in administrative support and 1 year of experience in program coordination related to one or more of the healthy campus pillars
• Proficient in Word, Excel, PowerPoint, Outlook and various social media platforms

To be successful in this role you will be:

• Proactive
• Resourceful
• Organized
• Honest
• Multi-tasker
• Intuitive

Notes:

• This is a term opportunity, starting from May 2023 to June 2024
• A copy of the full job description is available upon request from the UTSC HR Office.

Closing Date: 05/08/2023, 11:59PM ET

Employee Group: USW

Appointment Type: Budget - Term

Schedule: Full-Time

Pay Scale Group & Hiring Zone:

USW Pay Band 12 -- $71,842 with an annual step progression to a maximum of $91,875. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Administrative / Managerial

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [email protected].