Registrar Jobs

Start Date: January 2, 2024

Registrar:

• The position of registrar at Hope Lutheran Christian School requires a candidate who is knowledgeable, friendly, and flexible while working cooperatively with staff, parents, and students as well as at all times displaying care and concern, reflecting the love of God in Christ Jesus.
• A clear criminal record check

Accountability:

• The Registrar is under the supervision and direction of the Principal.

Responsibilities:

The Registrar will be responsible for processing, managing, and maintaining domestic and international student applications and records with the utmost discretion, conducting all duties in a proactive, self-sufficient, competent manner. These duties will include:

• Managing and maintaining student records and the school reporting information database (MyEdBC), including providing training and support for teachers and support staff
• Sending and processing student placement offers
• Creating Student and staff email accounts and providing access support as needed,
• Maintaining the school’s alumni database
• Reviewing and processing domestic and international student applications
• Creating and submitting reports to the Ministry of Education, including but not limited to the biannual 1701 report in the annual ES-Audit
• Providing direction to the secretary and administrative assistant when positions are providing support to the registrar to carry out duties
• Managing an annual re-enrollment event
• Ensuring all active and former students’ permanent record files are complete and meet the Ministry of Education's regulatory requirements for handling and storage
• Annual updating of student and staff registration in the IXL program
• Working with external auditors, the Ministry of Education, Fraser Health, Ministry of Children and Family Development, and other applicable organizations as required
• Developing and maintaining PDF fillable forms and documents for use in the School's application package, offer acceptance agreement package, annual re-enrollment package, and the creation of new forms and documents as needed
• Onboarding new students, processing student withdrawals and Records transfers,
• Working with the principal, vice principals, and other senior administrative team members, providing technical information and support relating to student applications, records management, and Ministry of Education reporting

Hours:

• 8 hours per working day as per the signed contract.

Salary:

• As per the signed contract.

Skills Required:

• Assess and appropriately respond to tense and high-pressure situations,
• Assist individuals from diverse cultures and whose first language may not be English, with patience and sensitivity,
• Access to a personal vehicle to move between campuses as needed
• Self-directed
• Intermediate to advanced experience working with large-scale electronic records management systems
• Remain focused in noisy environment with constant interruptions,
• Operate standard office equipment such as a two-line phone, printer, copier, scanner, shredder,
• Manage sensitive and confidential information
• Work comfortably and well seated at a standard office desk,
• Lift boxes up to 15 lbs, pull open heavy file cabinet drawers, stretch arms overhead, and safely use a step ladder
• Strong organizational skills and a high level of attention to detail,
• Articulate and confident oral and written English communication skills
• Willing and able to work outside of regular office hours during special events (eg. Open House)
• Strong and accurate keyboarding skills
• Conducts oneself professionally
• Intermediate to advanced working knowledge of Google Chrome and Microsoft Office Suite, specifically Excel and Word

Additional Skills:

• Working Knowledge of PIPA
• Experience creating and submitting Ministry of Education 1701 and ES Audit reports
• Experience working with Maya BC Student Records management system

Thank you in advance for your application. Only candidates whom we wish to interview will be contacted. The position will be open until suitable candidates are found. We encourage all applicants to view our website at www.hopelcs.ca/school